--- description: Review of Capture Expense Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice New Zealand. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Capture Expense | Reviews, Pricing & Demos - SoftwareAdvice NZ --- Breadcrumb: [Home](/) > [Spend Management Software](/directory/4086/spend-management/software) > [Capture Expense](/software/82179/expenseonce) # Capture Expense Canonical: https://www.softwareadvice.co.nz/software/82179/expenseonce Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.nz/software/82179/expenseonce?page=2) > Managing employee expenses shouldn't mean chasing receipts, wrestling with spreadsheets, or waiting weeks for reimbursements. Capture Expense is built for finance managers, controllers, and HR teams who want to take back control of spend without adding complexity for their employees. At its core, Capture Expense embeds conversational AI into the tools your teams already use every day, including WhatsApp, Microsoft Teams, and Slack. Employees can submit expenses by simply sending a photo of their receipt or typing a quick message, with no additional app to download or learn. The system automatically extracts receipt data, raises the claim, and routes it through your approval workflow. For finance and operations teams, Capture Expense provides real-time visibility across all spend, automated multi-level approval workflows, smart audit rules that auto-approve or escalate claims based on your policies, and a Finance Copilot that generates custom reports in seconds through a simple conversational interface. Key capabilities include receipt capture and OCR, vehicle mileage tracking with distance API and carbon reporting, credit card reconciliation via Open Banking, business expense cards with per-user spend controls, travel management with time-based subsistence rates, and global spend support across 100+ currencies. Capture Expense integrates with 50+ platforms including Xero, Sage, QuickBooks, and leading payroll and HR systems, so approved expenses flow straight through to reimbursement with no manual re-entry. Customers typically see a 75% reduction in time spent on manual processes, a 60% drop in repetitive admin, and savings of 44% on out-of-pocket expenses. One customer saved £6,000 in VAT reclaim in the first year alone. Capture Expense is HMRC recognised, Cyber Essentials Plus accredited, and backed by Payroll Software and Services Group (PSSG). Recognised with Software Advice Most Recommended and Best Customer Support 2026, and Capterra Best Value and Best Ease of Use 2026. Supported by a dedicated onboarding and customer success team from day one. Suitable for SMEs, enterprise organisations, public sector bodies, health organisations, and charities, with flexible pricing to suit your scale. > > Verdict: Rated **4.9/5** by 23 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.9/5** | 23 Reviews | | Ease of Use | 4.9/5 | Based on overall reviews | | Customer Support | 4.9/5 | Based on overall reviews | | Value for Money | 4.8/5 | Based on overall reviews | | Features | 4.7/5 | Based on overall reviews | | Recommendation percentage | 100% | (10/10 Likelihood to recommend) | ## About the vendor - **Company**: Cintra HR & Payroll Services ## Commercial Context - **Starting Price**: £6.00 - **Pricing model**: Usage Based (Free version available) (Free Trial) - **Pricing Details**: Starter Plan: Free Premium Plan: £6 per month per active user Enterprise Plan: we offer volume discount pricing - **Target Audience**: 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Linux (Desktop), Chromebook (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Australia, Canada, Denmark, France, Germany, India, Ireland, Italy, Mexico, Netherlands, New Zealand, Philippines, Singapore, South Africa, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States ## Features - AI Copilot - API - Access Controls/Permissions - Accounting - Accounting Integration - Activity Dashboard - Activity Tracking - Ad hoc Reporting - Alerts/Notifications - Approval Process Control - Approval Workflow - Audit Management - Audit Trail - Automated Receipt Matching - Billable & Non-Billable Hours - Budget Control - Carbon Emissions Calculations - Categorisation/Grouping - Compliance Management - Configurable Workflow ## Integrations (25 total) - Access Financials - AccountsIQ - Cezanne HR - Cintra - Cintra People - Copilot - Dolphin - Microsoft Dynamics 365 Business Central tegossuite - Microsoft Teams - NetSuite - Opera - OrderWise - Pliant - QuickBooks Online - QuickBooks Online Advanced ... and 10 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat ## Category - [Spend Management Software](https://www.softwareadvice.co.nz/directory/4086/spend-management/software) ## Related Categories - [Spend Management Software](https://www.softwareadvice.co.nz/directory/4086/spend-management/software) - [Time and Expense Software](https://www.softwareadvice.co.nz/directory/222/time-and-expense/software) - [Expense Management Software](https://www.softwareadvice.co.nz/directory/427/expense-management/software) - [Accounting Software for Small Business](https://www.softwareadvice.co.nz/directory/506/small-business/software) - [Accounting Software for Consultants](https://www.softwareadvice.co.nz/directory/3705/consultant/software) ## Alternatives 1. [webexpenses](https://www.softwareadvice.co.nz/software/102620/webexpenses) — 4.5/5 (1105 reviews) 2. [SAP Concur](https://www.softwareadvice.co.nz/software/417747/sap-concur) — 4.3/5 (2251 reviews) 3. [Expensify](https://www.softwareadvice.co.nz/software/133849/expensify) — 4.5/5 (1332 reviews) 4. [Zoho Expense](https://www.softwareadvice.co.nz/software/392363/zoho-expense) — 4.6/5 (1204 reviews) 5. [QuickBooks Online](https://www.softwareadvice.co.nz/software/393202/quickbooks-online) — 4.3/5 (8456 reviews) ## Reviews ### "Excellent Customer Service" — 5.0/5 > **Eleanor** | *8 May 2025* | Financial Services | Recommendation rating: 10.0/10 > > **Pros**: \[sensitive content hidden\] were fantastic in the set up process ensuring everything went very smoothly from start to finish. > > **Cons**: A great product and nothing that we have come across to date that we do not like. All users are very happy as well. > > A very easy process from start to finish. Would highly recommend to the other businesses. Very friendly and helpful customer service. ----- ### "ASC Capture Expenses" — 5.0/5 > **Yaima** | *12 June 2025* | Higher Education | Recommendation rating: 10.0/10 > > **Pros**: How user friendly it is, very sharp and clear screens. We have received feedback from users, all of them positive which is unheard of. > > **Cons**: Nothing yet\! I think it is an excellent system. I would like to keep up to date with developments within the Capture business to see which other areas we may work in partnership to automate processes as ASC. > > Brilliant, the best system I have used in terms of structure, user friendly, reports, all of it works really well. ----- ### "Great system overall" — 4.0/5 > **Scott** | *16 June 2023* | Education Management | Recommendation rating: 8.0/10 > > **Pros**: Mileage tracker bespoke set up, ability to have many members in the group, ease of use for claimant and administrator, ability to follow on with the set up by adding new academies admin's end as well as adding categories etc, approvals are easy, expense uploads into a separate finance system are easy, reasonably priced, leaders/heads can see a console view of their staff and what has previously been claimed, updates pending/able to be implemented, we use 2 different finance softwares and both marry up with with CE - generally a well-rounded system > > **Cons**: There has been the odd bug in the system which needed reporting such as mileage not calculating properly or a different vehicle defaulting, audit trail isn't the best. > > We have generally felt for staff expenses and as a result how us needing to strongly check claims that Capture Expense has delivered a great system with the fundamentals being at hand which is also bespoke to us, so the system/development is more flexible that your average provider - \[sensitive content hidden\] himself was great at developing the product and showing how to use it - we are looking at implementing a bespoke credit card feature and hope we have a similar experience with that too when we get some time to sink into it. ----- ### "Best expense management tool there is\!" — 5.0/5 > **Jean** | *22 November 2024* | Machinery | Recommendation rating: 10.0/10 > > **Pros**: Super easy to use interface, includes all 8 currencies we use for our international business, intuitive new AI feature such as the WhatsApp integration, simple onboarding for our entire team almost on our own, saved us tons of efforts and time when looking back at manual expense management. > > **Cons**: The fast that we did not discover it sooner. > > We highly recommend Capture Expense for any company still currently managing expenses manually. Whether start-ups or corporates, you will only discover what you are missing out on once you try it. Our overall experience was top notch, from discovering the solution to onboarding the team and integrating with our ERP. ----- ### "Capture Expense" — 5.0/5 > **Caroline** | *21 August 2024* | Aviation & Aerospace | Recommendation rating: 10.0/10 > > **Pros**: Very intuitive system, which will help massively in making sure that our expense policy is adhered to. When configuring the system, the development and sales team have been there every step of the way and even developed some bespoke features for us. > > **Cons**: No complaints to speak of, really happy at the moment. > > Great\! from demo to getting the software up and running, Capture will do exactly what we need it to do and more\! ----- Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.nz/software/82179/expenseonce?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.co.nz/software/82179/expenseonce) ## This page is available in the following languages | Locale | URL | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | ----- ## Structured Data