---
description: Review of IntakeBird Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice New Zealand.
image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png
title: IntakeBird | Reviews, Pricing & Demos - SoftwareAdvice NZ
---

Breadcrumb: [Home](/) > [Applicant Tracking Systems](/directory/321/applicant-tracking-software/software) > [IntakeBird](/software/778416/IntakeBird)

# IntakeBird

Canonical: https://www.softwareadvice.co.nz/software/778416/IntakeBird

> IntakeBird is intake and therapist-matching software for mental health and behavioral health group practices. It handles everything between a new client’s first inquiry and their first appointment, so fewer people wait, drop off or end up with the wrong therapist.

A client intake form people actually finish. Clients open a link from your website and start: no account or password, on any phone, in plain language, and they can save and finish later. Parents and guardians can complete the form for a young person, sensitive questions can be skipped, insurance cards are uploaded by photo, and crisis resources are always in view. Your practice adds its own logo, thank-you message and notes.

One shared intake queue. Every new inquiry arrives live in a single queue for your intake coordinators and managers, with an owner and a clear next step. Missing details are flagged before the first call, every call, text and email to the client is logged, and returning clients are linked to their earlier intakes.

Therapist matching that explains itself. IntakeBird rules out therapists who can’t see the client, based on service, age group, insurance, location or telehealth, and whether they’re taking new clients. It then weighs fit on specialty, the client’s own words, their preferences and availability, and how soon there’s an opening. Every recommendation shows how the therapist fits on each factor and why, in plain words. Your team always makes the final choice, and each practice sets how much each factor counts.

Booking and first appointments. Send therapists booking offers to accept or decline, or book in your own EHR and record it in one step. IntakeBird works alongside TherapyNotes, SimplePractice, Jane, AdvancedMD and other EHRs; it doesn’t connect to them directly.

Practice reports for owners. Track time to first response, days to first appointment, booked rate and lost inquiries. Improvement areas show what to change so clients reach the right therapist sooner, and what each delay costs them in days of waiting.

Built for HIPAA. IntakeBird signs a Business Associate Agreement with every practice. Client information is stored only in the United States, encrypted at rest and in transit, and every record opened is logged.

IntakeBird is a product of DataRector.
> 
> Verdict: Rated \*\*\*\* by 0 users. Top-rated for **Overall Quality**.

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## About the vendor

- **Company**: DataRector

## Commercial Context

- **Pricing model**:  (Free Trial)
- **Target Audience**: 2–10, 11–50, 51–200
- **Deployment & Platforms**: Cloud, SaaS, Web-based
- **Supported Languages**: English
- **Available Countries**: United States

## Features

- Activity Dashboard
- Alerts/Notifications
- Customisable Branding
- Customisable Forms
- Customizable User Interface
- Data Collection
- Data Synchronisation
- For Medical Purposes
- Form Workflow
- HIPAA Compliance
- HIPAA Compliant
- Mobile Patient Intake
- Onsite Registration
- Patient Data Transfer
- Patient Records Management
- Patient Scheduling
- Photo Capture
- QR Codes
- Queue Management
- Reporting/Analytics

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support

## Category

- [Applicant Tracking Systems](https://www.softwareadvice.co.nz/directory/321/applicant-tracking-software/software)

## Related Categories

- [Applicant Tracking Systems](https://www.softwareadvice.co.nz/directory/321/applicant-tracking-software/software)
- [Patient Check-In Kiosk Software](https://www.softwareadvice.co.nz/directory/3453/patient-kiosk/software)

## Links

- [View on SoftwareAdvice](https://www.softwareadvice.co.nz/software/778416/IntakeBird)

## This page is available in the following languages

| Locale | URL |
| en | <https://www.softwareadvice.com/product/778416-IntakeBird/> |
| en-AU | <https://www.softwareadvice.com.au/software/778416/IntakeBird> |
| en-GB | <https://www.softwareadvice.co.uk/software/778416/IntakeBird> |
| en-IE | <https://www.softwareadvice.ie/software/778416/IntakeBird> |
| en-NZ | <https://www.softwareadvice.co.nz/software/778416/IntakeBird> |

-----

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