---
description: Review of Vendor Portal Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice New Zealand.
image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png
title: Vendor Portal | Reviews, Pricing & Demos - SoftwareAdvice NZ
---

Breadcrumb: [Home](/) > [Vendor Management Software](/directory/3361/vendor-management-system/software) > [Vendor Portal](/software/437214/vendor-portal)

# Vendor Portal

Canonical: https://www.softwareadvice.co.nz/software/437214/vendor-portal

> Supplier Relationship Management (SRM) requires structure, governance, and consistent execution across procurement and sourcing.

Vendor Portal supports controlled vendor onboarding, sourcing, contract management, and purchase-order-to-invoice processes through configurable approval routing and role-based access.

Procurement and supply chain teams operate across multiple companies with multi-currency support, compliance tracking, and audit transparency. Vendors and contractors engage through secure self-service access to participate in bidding and RFQs, manage contract processes, submit documentation, and track transaction status.

Vendor lifecycle
- Self-service registration and vendor invitations
- Controlled onboarding approvals
- Alias management for vendors operating across multiple user accounts
- Centralized vendor directory
- Certification and compliance tracking with expiry control
- Third-party reviewer assignment
- Vendor performance monitoring

Procurement \& sourcing
- RFQ creation and distribution
- Invitations for bidding
- Scheduled and immediate RFQ reminders
- Advanced quotation comparison
- Structured quote evaluation
- Contract management
- Purchase order processing
- Packing slip recording
- Invoice submission against approved purchase orders
- Standalone invoice submission

Product catalog
- Item and service configuration
- Catalog visibility for vendors
- Approved Vendor List (AVL)

Multi-company \& currency
- Support for multiple companies within one platform
- Company-level data segregation
- Multi-currency transactions
- Company-specific approval routing

Governance \& security
- Role-based access control
- Two-factor authentication (2FA)
- Configurable social domain restrictions
- Configurable approval workflows
- Email notification controls
- Secure audit trail
- Transaction traceability

Reporting \& visibility
- Procurement and vendor dashboards
- Vendor performance insights
- On-Time Delivery (OTD) scorecards
- Transaction tracking

Data \& document management
- Bulk import of product and transaction records
- Export capabilities across procurement and sourcing data
- Print-ready operational documents
- Attachment support across vendors, sourcing, and transaction records

Integrates with:
- Microsoft Dynamics 365 Finance \& Supply Chain Management
- Microsoft Dynamics 365 Business Central
- Other leading ERP systems

Supports synchronization of companies, vendors, items, contracts, purchase orders, packing slips, and invoices through configurable integration services.

Vendor Portal can also operate as a standalone solution where ERP integration is not required, enabling vendors and contractors to collaborate without direct access to the underlying ERP.

Supported languages
- English
- French
- Arabic
- Spanish
Additional languages are available upon request.

Connect with MyProcureBot - AI Procurement Assistant
MyProcureBot is an AI assistant powered by Microsoft Copilot Studio and integrated with Vendor Portal. It gives procurement teams and vendors browser-less access to procurement information and supported actions through Microsoft Teams, WhatsApp, and other configured channels.

Using natural language, users can:
- Find pending and available RFQs
- Access RFQ, vendor, sourcing, and procurement information
- Retrieve relevant transaction details
- Perform supported procurement actions directly

Support
- Self-service Support Portal for case logging and tracking
- Deployment and initial configuration assistance
- Break-fix support (contract required)
- 24/7 phone and email support

Industries: Supports vendor and procurement operations across industries such as:
- Mining
- Steel Distribution
- Public Sector \& Government

It also supports other industries with structured vendor onboarding, sourcing, compliance, and controlled external access.
> 
> Verdict: Rated \*\*\*\* by 0 users. Top-rated for **Overall Quality**.

-----

## About the vendor

- **Company**: KAISPE

## Commercial Context

- **Starting Price**: US$6.00
- **Pricing model**: Per User (Free version available)
- **Target Audience**: 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Windows (On-Premise)
- **Supported Languages**: Arabic, English
- **Available Countries**: Canada, France, Germany, Italy, Kuwait, Malaysia, Mexico, Pakistan, Qatar, Saudi Arabia, Singapore, South Africa, United Arab Emirates, United Kingdom, United States

## Features

- API
- Access Controls/Permissions
- Activity Dashboard
- Alerts/Notifications
- Billing & Invoicing
- Collaboration Tools
- Contract/License Management
- Data Import/Export
- Document Management
- Invoice Processing
- Onboarding
- Performance Metrics
- Procurement Management
- Purchase Order Management
- Real-Time Data
- Reporting & Statistics
- Search/Filter
- Self Service Portal
- Single Sign On
- Third-Party Integrations

## Integrations (2 total)

- Dynamics 365
- NetSuite

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- Chat

## Category

- [Vendor Management Software](https://www.softwareadvice.co.nz/directory/3361/vendor-management-system/software)

## Alternatives

1. [Stampli](https://www.softwareadvice.co.nz/software/414803/stampli) — 4.8/5 (463 reviews)
2. [SimpleVMS](https://www.softwareadvice.co.nz/software/380935/simplevms) — 4.9/5 (106 reviews)
3. [IT Glue](https://www.softwareadvice.co.nz/software/351312/it-glue) — 4.6/5 (342 reviews)
4. [NetSuite](https://www.softwareadvice.co.nz/software/25483/netsuite-wholesale-distribution-edition) — 4.2/5 (2077 reviews)
5. [Graphite Connect](https://www.softwareadvice.co.nz/software/328329/graphiteconnect) — 4.3/5 (26 reviews)

## Links

- [View on SoftwareAdvice](https://www.softwareadvice.co.nz/software/437214/vendor-portal)

## This page is available in the following languages

| Locale | URL |
| en | <https://www.softwareadvice.com/scm/vendor-portal-profile/> |
| en-AU | <https://www.softwareadvice.com.au/software/437214/vendor-portal> |
| en-GB | <https://www.softwareadvice.co.uk/software/437214/vendor-portal> |
| en-IE | <https://www.softwareadvice.ie/software/437214/vendor-portal> |
| en-NZ | <https://www.softwareadvice.co.nz/software/437214/vendor-portal> |

-----

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