About Visio

Visio, a Microsoft 365 solution, is a diagramming tool that can be used by businesses of all sizes to create visual charts for team collaboration. With Visio, teams can connect diagrams and charts to real-time data and automate workflows. This tool comes with a library of pre-built templates and shapes to streamline diagramming tasks and projects. Visio is available as a cloud-based solution or it can be installed on Windows systems. Visio can be used to create org charts, floor plans, engineering designs, visual business processes, plus more. With Microsoft 365, multiple teams can contribute and work on a diagram at the same time using the Visio Online platform. Most Microsoft 365 users can view Visio diagrams in Teams. A native Visio Viewer app is available for iOS devices. Please contact Microsoft for pricing information. Technical support is available via live chat and other online methods.
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Visio Software - Visio create flowcharts - thumbnail
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Visio pricing

Visio has a free version and offers a free trial. Visio paid version starts at US$5.00/month.

Starting Price:
US$5.00/month
Free Version:
Yes
Free trial:
Yes

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Visio Reviews

Overall rating

4.5
Write a Review!

Feature rating

Value for Money
4.2
Functionality
4.4
Ease of Use
4.2
Customer Support
4.2
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All Visio Reviews

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3,281 reviews
Juan Daniel
Juan Daniel
  • Industry: Entertainment
  • Company size: 10,000+ Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
3
Features
4
Ease of Use
5
Customer Support
5

4.0
Reviewed on 21/10/2024

The best experience for the Office 365 world.

Visio is wonderful as long as two things happen: 1) you work in a 365 environment, and 2) you pay for the most advanced plan to have complete functionality. Due to the time it has been on the market and its integration with Office from the beginning, it remains a good alternative. However, I tend to use some other tools for specific tasks that Visio does not handle in the same way.

Pros

Complete integration with Office 365, making it easy to use with all applications.

Cons

The price, compared to other options on the market that, although they do not do exactly the same as Visio, is extremely high. Additionally, by exploring other low-cost alternatives, you find functions that Visio does not have.

Favio
  • Industry: Construction
  • Company size: 1,001–5,000 Employees
  • Used Weekly for 6-12 months
  • Review Source
Value for Money
4
Features
5
Ease of Use
5
Customer Support
5

5.0
Reviewed on 2/12/2024

Highly intuitive software to create breakdown structures

It has been very useful to determine the preliminary workflows for the scheduling process and creating work breakdown structures and organizational breakdown structures.

Pros

It is highly intuitive to use, as it is shares the same interface style as the other Microsoft Office Suite products. When a change is made to a workflow, it is easily adaptable, as the connections automatically pulls any related step.

Cons

Sometimes, Visio can create connections where it is not wanted. There should be an option to lock items to prevent Visio from creating unnecessary connections.

Verified Reviewer
  • Industry: Information Technology & Services
  • Company size: 1,001–5,000 Employees
  • Used Weekly for 2+ years
  • Review Source
Value for Money
3
Features
5
Ease of Use
4
Customer Support
3

4.0
Reviewed on 10/02/2025

Great software! Could use some work on the collaboration side.

It can be expensive for a lot of users. But I like using it and can get so much detail with it as opposed to some other drawing tools i have used.

Pros

Visio is the stander for drawing network diagrams like I do. So many stencils available makes it easy to draw something that looks nice

Cons

Sharing drawing for collaboration could be better. That's the biggest downfall as far as I can tell.

Alternatives Considered

Lucidchart

Reasons for Switching to Visio

Price and Collaboration were a key factor. But in the end Visio did what we need.
Shane
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Used Monthly for 2+ years
  • Review Source
Value for Money
3
Features
3
Ease of Use
5
Customer Support
2

3.0
Reviewed on 22/08/2024

Visio web and desktop clients

I've used it for parking lot diagrams and IT diagrams

Pros

I like the desktop application. Not so much the web application. There are no options to upload specialized equipment diagrams on the web client.

Cons

I don't like the watered down web client. There's not enough capability

Alternatives Considered

Lucidchart

Reasons for Switching to Visio

more capability with the desktop client over the web client
Takeisha
  • Industry: Accounting
  • Company size: 5,001–10,000 Employees
  • Used Monthly for 6-12 months
  • Review Source
Value for Money
0
Features
4
Ease of Use
3
Customer Support
0

4.0
Reviewed on 17/12/2024

Awesome tool that does so much!

Pros

It is very easy to use! I used to use PowerPoint to make charts that I now make in Visio in a fraction of the time!

Cons

It took a little while to adapt to the change but it was worth it!

Fernando
  • Industry: Information Technology & Services
  • Company size: 2–10 Employees
  • Used Monthly for 2+ years
  • Review Source
Value for Money
4
Features
4
Ease of Use
3
Customer Support
3

4.0
Reviewed on 28/01/2025

Visualize your Information and Ideas with Visio

I have used Visio for 25+ years and find it the best tool of its class.

Pros

Excellent Charting and Diagraming tool for visualizing information and ideas.

Cons

Visio is a excellent tool but has a very steep learning curve to master.

Verified Reviewer
  • Industry: Retail
  • Company size: 10,000+ Employees
  • Used Monthly for 2+ years
  • Review Source
Value for Money
0
Features
5
Ease of Use
3
Customer Support
0

5.0
Reviewed on 4/01/2025

Standard Diagram Tool

I use it for documenting technical flow and processes within my tech team.

Pros

It's got a large suite of different diagram types in order to document our technical and business process flows.

Cons

It gets a little tricky on complex diagrams when trying to put a connector to another part of the flow.

Luis
  • Industry: Computer & Network Security
  • Company size: 51–200 Employees
  • Used Weekly for 1+ year
  • Review Source
Value for Money
4
Features
5
Ease of Use
5
Customer Support
5

5.0
Reviewed on 21/12/2024

Tools to generate diagrams and graphs in a few steps

Excellent tools to easily develop graphs, flowcharts, among others.

Pros

The large collection of shape and image templates that allows you to generate diagrams and flows customized to your needs and taste.

Cons

The default forms cannot be modified or colors applied that we would like to adapt.

John
  • Industry: Automotive
  • Company size: 51–200 Employees
  • Used Monthly for 1+ year
  • Review Source
Value for Money
3
Features
4
Ease of Use
3
Customer Support
4

4.0
Reviewed on 27/12/2024

Visio makes flow charts easy

My overall experience with Visio has been good. I use it mostly for making flow charts, both for professional and personal amusement purposes.

Pros

What I like the most about Visio is that I can easily make org charts, flow charts, etc.

Cons

What I like least about Visio is the cost.

Lisa
  • Industry: Telecommunications
  • Company size: 11–50 Employees
  • Used Monthly for 2+ years
  • Review Source
Value for Money
3
Features
5
Ease of Use
5
Customer Support
0

5.0
Reviewed on 23/01/2025

Great experience

Great experience with Visio. It’s a versatile tool for creating diagrams and flowcharts, perfect for visualizing complex processes

Pros

It integrates seamlessly with other Microsoft tools, making collaboration and sharing straightforward

Cons

Its pricing might not be ideal for those who only need basic diagramming tools.

Adam
  • Industry: Marketing & Advertising
  • Company size: 2–10 Employees
  • Used Monthly for 2+ years
  • Review Source
Value for Money
4
Features
4
Ease of Use
5
Customer Support
5

5.0
Reviewed on 3/06/2024

Productive Tool to give shape to data.

In general, I am satisfied with this solution. For my particular use, it permits us to easily visualize the data through the diagrams in order to make better managerial decisions. Also, it helps systematize processes and operating procedures through the flowcharts.

Pros

Being a product of the Microsoft suite, it was easy to learn to use Visio. It had a large library of diagrams and flowchart templates to choose from as a starting point. Making customizations was also straightforward. I could drag and drop different shapes and link them easily.

Cons

Some members of the team used Mac OS as an operating system. It was not as good as the Windows experience. Also, it depends a lot on other Microsoft solutions. It's not the software you use on its own.
Lastly, when I upload a large amount of data, it takes quite a while to process.

Verified Reviewer
  • Industry: Higher Education
  • Company size: 5,001–10,000 Employees
  • Used Weekly for 2+ years
  • Review Source
Value for Money
0
Features
5
Ease of Use
5
Customer Support
0

5.0
Reviewed on 6/05/2024

Frequent Visio User Review

Pros

I like how easy it is to use Visio out of the box. If you are familiar with LucidCharts or Adobe Illustrator, I view it more like LucidCharts. You have templates and other visual elements are your fingertips to build meaningful diagrams. If you integrate Visio with other Microsoft suite

Cons

Nothing. The only con I would add is that if you are working collaboratively, it makes sense if other stakeholders are integrated into the Microsoft environment.

Smrati
  • Industry: Information Technology & Services
  • Company size: 1,001–5,000 Employees
  • Used Weekly for 2+ years
  • Review Source
Value for Money
4
Features
4
Ease of Use
4
Customer Support
5

4.0
Reviewed on 28/10/2024

Comprehensive Diagramming Tool Analysis

Visio leverages a rich data connectivity framework, allowing users to link diagrams to external data sources, such as Excel or SQL databases, enabling dynamic data visualizations through features like Data Graphics. This integration enhances the contextual relevance of diagrams by providing real-time data updates.
Overall, Visio is a versatile tool, yet its usability may be constrained by licensing costs and a steep learning curve for advanced functionalities. Its integration capabilities and data visualization strengths position it as a powerful asset for professionals requiring detailed and dynamic schematic representations.

Pros

1. Visio integrates well with other Microsoft Office products, enhancing productivity and collaboration across different tools.
2. It allows for real-time collaboration, so teams can work together on diagrams, making it great for group projects.
3. Users can easily customize diagrams to fit their specific needs, allowing for flexibility in design.

Cons

1. Exporting diagrams to non-Microsoft formats can sometimes be tricky or limited, which may hinder sharing with users of other platforms.
2. It’s primarily available on Windows, which can be a limitation for users on other operating systems.

Adam
Adam
  • Industry: Insurance
  • Company size: 1,001–5,000 Employees
  • Used Monthly for 2+ years
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
4

5.0
Reviewed on 9/10/2024

Drawing with Clarity

Visio delivers when I need it to. Especially in my background as a project manager, the ability to not have a learning curve when creating flowcharts to illustrate relationship concepts is invaluable. Especially when talking about things such as swim lanes for projects or processes, clarity is vital. Visio provides that user-friendly clarity.

Pros

For years, this has been my default tool for creating flowcharts, diagrams and organization charts. There have even been times I've created a process flow using this tool. In my mind, this is simply the standard. One thing I'd point out is the toolset which is default and has been for ages allows for the tool to be revisited at any time and quickly picked up again. Of course they add features & functionality, but I enjoy the consistent accessibility.

Cons

Visio has , in my usage of it, very little downside. The reason I say this is because I approach it with a very specific purpose. Many other tools can have a depth of application, or possible application, which can muddy the waters on their overall value. Visio is extremely good at what it does.

Fujie
  • Industry: Textiles
  • Company size: 501–1,000 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
0

5.0
Reviewed on 17/06/2024

I use Visio Everyday

Pros

i use this software for almost 7 years, i find it super easy to use, such as tools. I can make layout, flow process, flow mamagement, busniness process in Visio with shape whatever i wanted. Overall, Visio help me a lot to finish my job.

Cons

Struglle to connect arrow between 2 shapes or more

Kaung Khant
  • Industry: Telecommunications
  • Company size: 10,000+ Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
0
Features
5
Ease of Use
5
Customer Support
0

5.0
Reviewed on 5/12/2024

A User's Perspective about Microsoft Visio

Microsoft visio is the best powerful diagramming tool I've ever seen. That is well-liked and positive experience for me with its ease of use, wide ranges of templates and its customization options.

Pros

I like the most about microsoft visio is its ease of use with intuitive UI, drag-and-drop functionality, wide range of templates and shapes, customization options and seamless integration with other microsoft products that make it easy for us of all skill levels to create professional-looking diagrams.

Cons

I have nothing for dislike about ms visio.

LeAnn
  • Industry: Management Consulting
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Features
5
Ease of Use
2
Customer Support
0

4.0
Reviewed on 20/03/2024

Precise & Professional Flow Diagrams

I suggest several training classes for beginners because of Visio’s complex user interface and steep learning curve. But the benefits far outweigh the work to learn the product. Once ingrained, I found I cannot live without Visio in my working life. There is no other software that compares. I can create professional-looking business process flowcharts, as simple or complex as my clients request. The level of precision I can integrate into each Visio diagram helps my clients understand where they can make process improvements.

Pros

Visio gives the end-user a multitude of diagramming options and detailed customizations, making it an invaluable tool for creating detailed business or technical flow diagrams.

Cons

Visio’s pricing structure is geared toward enterprise users. Individual entrepreneurs and small businesses may find they do not have the budget.

Verified Reviewer
  • Industry: Defense & Space
  • Company size: 1,001–5,000 Employees
  • Used Monthly for 2+ years
  • Review Source
Value for Money
4
Features
5
Ease of Use
5
Customer Support
0

5.0
Reviewed on 17/10/2024

Sturdy, well adopted, versatile for simple or complex projects

Overall Microsoft Visio is great for whatever your needs may be whether it be simple or more complex and advanced it has the flexibility and capabilities, it has been quite helpful over the years.

Pros

Microsoft Visio has always been a good easy to use vector and diagramming application with good compatibility. Easy to create mockups or map out your ideas without a lot of overhead.

Cons

Microsoft Visio has come along way over the years and evolved to be able to do more advanced diagrams and layouts, add rules and a streamlined validation process and with everything integrated into Microsoft's ecosystem it's easy to edit and share with others.

Zahra
  • Industry: Higher Education
  • Company size: 1,001–5,000 Employees
  • Used Weekly for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
0

5.0
Reviewed on 22/02/2023

Visio is a wonderful choice of every professional

Overall, I am very happy with Visio. It helps me be more productive and effective at work. I use Visio to sketch diagrams, flowcharts, and blocks. I use visio docuements in my work presentations. Visio is a wonderful diagramming tool!

Pros

Visio makes diagramming and sketching flowcharts easy. It helps you save a lot of time and energy. It provides cloud storage services. Visio provides attractive shapes, colorful themes, and lots of templates. It is a great tool for visualizing data, and preparing documents for presenting your work. I use it all the time at work, since I was a college student. I recommend it to all the scientists, researchers, students, etc.

Cons

I do not have any dislikes about Visio. The only things I would consider for improvements are as follows:Providing a better user manual for learning purposes. I was not able to convert a block diagram in PDF format to Visio (editable) format.

mohamed
  • Industry: Maritime
  • Company size: 5,001–10,000 Employees
  • Used Weekly for 6-12 months
  • Review Source
Value for Money
4
Features
5
Ease of Use
3
Customer Support
4

4.0
Reviewed on 15/11/2024

Great for Professionals, but Complex for Beginners

Visio is a solid tool for professionals but requires time to master. It's excellent for creating detailed, complex diagrams

Pros

Powerful diagramming tools, customizable templates, great for detailed technical drawings

Cons

A steep learning curve can be overwhelming for new users

David
  • Industry: Medical Devices
  • Company size: 201–500 Employees
  • Used Weekly for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5.0
Reviewed on 1/10/2024

diagrams with more life

It has improved my way of creating diagrams faster, better represented with a presence that attracts the visualization without being normal and boring diagrams.

Pros

Creating diagrams is much easier with Visio, it has really powerful functions that give life to each diagram, attracting the attention of everyone who views the diagrams. The integration with Microsoft Excel is perfect for creating diagrams with the recorded data.

Cons

I am not bothered by anything about Visio, in what I have used it it has not failed me or made me feel unhappy.

Andrew
Andrew
  • Industry: Higher Education
  • Company size: 51–200 Employees
  • Used Monthly for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5.0
Reviewed on 19/09/2024

Review of Visio

Extremely positive impact. Allowed us to create detailed schematics for non-technical members of staff to use with our Business Continuity documents as well as keeping an updated logical view of our whole network environment.

Pros

Great tool for creating a logical workflows as well as detailed network schematics.

Cons

Not all manufacturers have stencils of their products

Deborah
  • Industry: Nonprofit Organisation Management
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
4

5.0
Reviewed on 25/11/2024

Microsoft Visio is at the TOP for creating diagrams

Microsoft Visio is the best of the best in creating diagrams and has the best vector graphics.

Pros

I love the new upgrade from Microsoft Office Visio to the new version Microsoft Visio!!!

Cons

The new version is up to par! No complaints here!!

Gary
  • Industry: Information Technology & Services
  • Company size: 2–10 Employees
  • Used Weekly for 2+ years
  • Review Source
Value for Money
3
Features
4
Ease of Use
4
Customer Support
4

4.0
Reviewed on 28/07/2024

The Diagram tool I used for 15 years

Pros

Visio provides a comprehensive library of templates and shapes, including specific sets for network diagrams, cloud architecture, and IT infrastructure. This extensive collection allows for precise and professional representation of technical solutions.

Cons

Visio is primarily designed for Windows, and while there are web-based versions, the functionality is often limited compared to the desktop application. This can be a limitation for teams using different operating systems.

Kym
Kym
  • Industry: Printing
  • Company size: 201–500 Employees
  • Used Monthly for 2+ years
  • Review Source
Value for Money
4
Features
4
Ease of Use
4
Customer Support
3

4.0
Reviewed on 16/08/2024

Quick and Professional

When I need an org chart quickly, I can open it and create a professional looking org chart in minutes.

Pros

I can prepare an org chart quickly that looks professional and clean.

Cons

When I copy/paste the org chart into PPT, it sometimes captures more of the background than just the org chart itself and I can't seem to release the background.

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