Microsoft SharePoint

Pros

I love the versatility of MS SharePoint. The product can be configured in so many different ways. Each site you create in SharePoint can be totally different from the last one you created.

Cons

When you start working with a large volume of documents in a SharePoint library, the system can become rather slow and clunky which is frustrating.

Pros

MS SharePoint has some great features for collaboration, document management and knowledge sharing while providing optional customization to sites and workspaces.

Cons

I've had non technical users complain about the lack of simplicity and sharp learning curve.

Pros

I like the simplicity of file storage and sharing. I love how easy it is to edit Powerpoint and Word documents. We've built our Intranet on top of Sharepoint and I do love that we were able to use a plugin to get it to a good place and be able to use audiences.

Cons

Sharepoint's built in intranet is lacking as far as simple UI. Box has a significantly better UI and the admin side of things is much easier to navigate. I feel like I'm walking through tunnels under NYC trying to find the right spot to edit something. Box also made it simple to add searchable metadata which is lacking in Sharepoint.

Alternatives Considered

Reasons for Choosing Microsoft SharePoint

Switched From

Reasons for Switching to Microsoft SharePoint

Pros

I like that you can use Microsoft Desktop Apps or Cloud apps to work on projects.

Cons

It is not intuitive at all, I lose my documents very often because I think I know where I saved them but then they aren't there. It is a very confusing software and the webapps are horrible.

Pros

It's so easy to collaborate and work with a team, as well as a great place to save your files.

Cons

I can't think of any cons about Sharepoint.

Pros

As SharePoint is included with an M365 license it is great value for what you can get out of it. Perfect for simple Excel-like lists, and document management.

Cons

It has been made to be more simple in terms of editing pages etc. so Microsoft can (and do) update it more often without breaking your own bespoke solutions.

Pros

Easy to organise and navigate. Good cloud based solution for team working. Also great to integrate with existing MS Office software.

Cons

Can be clunky for image storage. Better tags would help.

Pros

The amount of things you can do with this program .

Cons

It can be a bit confusing understanding how to use.

Pros

Easy to use and keep all our company documentation in one place.

Cons

Lots of features the feels overwhelming to figure out.

Pros

All documents are accessible regardless of the computer I am using in the office. Also all documents are secure as not all have access to them. I am able to share documents to my colleagues on the same network without having to email them.

Cons

Sometimes have difficulty opening the application but this depends on internet connectivity. So cannot be used offline.

Pros

I hear lots of people groan about SharePoint, yet I find over and over that it makes it incredibly easy to put together useful tools, collaborate, integrate, automate, and all at a very reasonable cost. Being tightly integrated with M365, it just makes sense to take advantage of all it has to offer.

Cons

I will admit, sometimes the customization limits can be annoying, but this is far outweighed by the usefulness of the platform. It also ensures fewer things break as new updates are pushed.

Pros

The ability to collaborate with others on the team who may be in a remote location.

Cons

Edits that are taking place simultaneously tends to be a bit confusing

Pros

MS Sharepoint offers a quick solution for team file sharing and minimizing e-mails. I like the fact that multiple users can use and edit files that are uploaded into sharepoint team place. The interface is fast and simple and can be used by users of all skill levels.
The automatization is simple but could be a bit more extensive (without Power Automate).
The depth of permissions is great since you can do alot with just one team space (some users can see all, some can edit, some can just read while some don't even see specific parts of the teams space).

Cons

I disliked the fact that is is limited in term of page design and you don't have complete freedom in term of designing the sections of the page regarding the design you chose.
The document library and site permissions can be a little tricky while the access sharing and its modifications can be a bit unstable and not always work at first.

Pros

Centralized document storage and sharing, seamless integration with Microsoft Office, customizable workflows, version control, and robust collaboration features.

Cons

Complex setup and maintenance, steep learning curve, occasional performance issues, and limited flexibility for non-Microsoft integrations.

Pros

The thing I like the most about SharePoint is that you can create a page and share it to your whole team. You can post updates and also just share information seamlessly.

Cons

The only thing is that it sometimes is not so user friendly, and you need to be able to customize the pages for your team.

Pros

One of the aspects I appreciate most about Microsoft SharePoint is its capacity to enable smooth collaboration and effective document management among teams and organizations.

Cons

One of the aspects I find most challenging about Microsoft SharePoint is its complexity for new users who may not be acquainted with its interface or functionalities.

Pros

Live collaborative editing, good preview options, good cataloguing and storage. Good integration capabilities. As a Microsoft standard product, it is in many important cases integrated by default, which makes collaborative sharing and archiving easy.

Cons

Occasional glitches in user access management are frustrating.

Pros

I like Microsoft SharePoint for its ability to enhance group collaboration and manage documents effectively. It enables teams to easily share and organize files in a centralized location, which improves our workflow and productivity.

Cons

I sometimes encountered issues with Microsoft SharePoint when deleting or moving files between folders by someone who are are familiar to use the SharePoint. This was not a problem with the product itself, but rather with how users handled it.

Pros

SharePoint integrates well with the rest of the Microsoft stack and gives us reasonable assurance of security and redundancy. The list-first method of file management is useful, and I like the modern Lists experience. Teams integration is strong.

Cons

SharePoint isn't as flexible in its sharing approach--perhaps this is the price to pay for security. For instance, a file or List stored on SharePoint cannot be shared via link without requiring sign-in. In numerous other ways, SharePoint sites are dated and limited.

Pros

Its ability to store a large amount of information.

Cons

Nothing about it has been bad so far. I have enjoyed its usage.

Pros

SharePoint is our agreed-upon tool for posting documentation and videos out to the entire organization. Whether it's onto pages intended for only our internal coaching cohort, or sharing links to key content items with HR or Intern Comms, it's a ubiquitous tool for a very good reason. File upload time is fast, as is adding basic widgets for content display.

Cons

Once you get past basic webpage editing, SharePoint is not always most user-friendly of tools. Fortunately, for our purposes, the basic editing abilities on pages are all that is needed. And for general file storage, it functions very efficiently.

Pros

SharePoint allows us to store, organize, and share documents securely. Version control allows to track changes and revert to previous versions if needed. Team sires for different departments provides a centralized space for collaboration.

Cons

SharePoint is difficult to navigate sometimes for new users. Extensive customization leads to errors and maintenance challenges. Manual content organization needs to performed often which can be time consuming and prone to errors.

Pros

Lots of controls, clean layout, native integration with others Windows products makes everything very streamlined.

Cons

Other elements of 365 (e.g. 365 groups, Intune & Entra) will affect things like permissions etc. Be wary of which groups can access files, as you may find some users have more access than anticipated.

Pros

Versatile set of tools allowing internal business communication and collaboration, secure file storage, resource sharing, project management and more. Easy and intuitive to use, set up and manage in conjunction with Microsoft 365.

Cons

We've experienced no significant drawbacks or negatives with Sharepoint - it does exactly what we need it to.

Pros

Having everything in one place, quick links to regularly visited sites. Staff had there own individual folders that tutor could access to find lesson plans

Cons

Nothing to be honest, a minute things that I wasn’t able to set it up as my home page but that was most likely due to my computer.

Pros

Share point offers a quick and user friendly way for an organization to start using online communication and data sharing.

Cons

In order to allow for the user-friendly aspects, you use a bit of the flexibility and control you may get with a more custom solution.

Pros

It's honestly currently the easiest way to share files on the Internet while having very strong customization options. The fact that I can share a file, prevent it's download and give an expiration timer in the same tool I use to host my data is huge.

Cons

The over-reliance on SharePoint as a solution by Microsoft. Share files on teams? Thats SharePoint. Save to OneDrive? That's also SharePoint. Share a file link with a friend from excel or other Microsoft suite tools? Yep, SharePoint. There's also a severe lack of tools on power automate for SharePoint integration. Why can't I rename a file while moving it on SharePoint?

Alternatives Considered

Reasons for Switching to Microsoft SharePoint

Pros

Microsoft SharePoint is a central source for curating content for external and internal stakeholders in the Microsoft 365 environment. It has served me and my team well in becoming our team site and initial landing space for business developments.

Cons

To fully embrace Microsoft SharePoint, means embracing the Microsoft Workshop. Depending on your permission, you may be able to connect to other platforms but the workaround may not be worth it.

Pros

For document store and creating pages and portals, there's no simpler platform to use.

Cons

The permissioning system has some antiquated rough edges. There's no page that tells you exactly what the user has access to. These are some basic things that really tooted me the wrong way. It's a mature product, but it lacks some steps in the lifecycle management of data.

Pros

It was a first in its field, it allowed for some wonderful pages to be made that helped our intranet flow. It didn't require a lot of learning and the GUI was intuitive.

Cons

It was good for its time, but the mobile aspect wasn't always the best and eventually other things replaced it.

Pros

I like that Microsoft Sharepoint is easy to navigate, and it's easy to create folders and new file destinations. I also like how you can move files and upload them easily, and generate links to share inside and outside of your organization. With our organization being almost completely remote, Sharepoint makes collaboration easy with all of its collaboration tools.

Cons

I don't like that sometimes Sharepoint can experience unexpected outages, and Sharepoint forms can be clunky and slow to load.

Pros

I loved that it allowed me to upload documents from Court can be easily dragging or uploading the file. I no longer have to send an email to the parties. I can sign documents and download same within a short period of time.

Cons

I have not had any dislike about the platform.

Pros

1. Microsoft Sharepoint is easy to use and easy to train on and the UI is very easy to follow.
2. Microsoft SharePoint has made collaboration and communication in our organization better.

Cons

1. Some customizations and integrations to Microsoft SharePoint are not easy to maneuver. This is something that Microsoft could look into

Pros

Everyone knows how to use it and there are tons of functions in place.
Basic users can advance via power automate or develop their workspaces enough to optimize productivity.

Cons

It is clunky and loads a lot of directories within a single path making it hard to travel between spaces.
External connections are buggy and users do not see updates sometimes.

Pros

Ease of use and a relevant tool to share documents and presentations with Team members. The integration to O365 is simple and efficient.

Cons

Sometimes, the synchronization with local documents saved in the notebook can cause problems in document contents.

Pros

A great platform for collaboration, presentation, intranet, automation / digitalization of business processes, which is basically "free" as part of the preset of the vast majority of companies using MS 365

Cons

The simplicity of use and deployment has its price in not too much flexibility to customize the final look, which is simply ... standard

Pros

Best solution to share files within a company , good level of access control , super productive features , integrates well into Microsoft ecosystem.

Cons

Office 365 users have full functionality when compared to users who use gmail or other emails.

Alternatives Considered

Reasons for Switching to Microsoft SharePoint

Pros

I really like the real time collaboration idea, Microsoft sharepoint introduces. We can actually share links of same document and collaborate. This helps in tracking team information may be related to tasks, leaves, etc. I also like the Single sign on it has, prevents me from logging in again and again. It is simple, easy to learn and very comprehensive

Cons

The mobile experience of this platform has scope of improvement. The costing is slightly on the higher side. Customisation of the UI is limited, can be improved.

Pros

Excellent Collaboration Tool, good access control measures

Cons

Search capability within a SharePoint has room for improvement

Pros

I liked being able to update each clients information for quick access to it. I also like that a team can sign in and update accordingly. Being able to transfer data from Sharepoint to Excel for behavior graphing is great

Cons

Sometimes I had to reload the landing page to acess sub menus.

Pros

Plugins to other microsoft products, supports linking and embedding

Cons

Not very intuituive to navigate for users or build within it for admins

Pros

We use SharePoint across 400+ users and have very few issues at all. It gives the user full control on sharing, version restore and use.

Cons

At times there have been a few files that were updated offline and do not sync automatically requiring manual intervention. Especially with offline folders when in different time zones.

Pros

I like that Microsoft SharePoint allows the company to view, share and edit documents.

Cons

I find that most of the things that were difficult for us in Microsoft SharePoint is user error more than the product itself.

Pros

The software has helped me a lot in sharing important documents and submissions easily and can be accessed easily by the end party. Overall, the software is well balanced, and it has great features.

Cons

The software is excellent and meets most of my needs, but it could improve on some aspects, such as: 
The modified folder doesn't have any choices to save my previous settings for each folder. 
Another con is that if I open the notebook, there is no option to go back directly to the SharePoint interface. You need to go back to App Launcher and open from there, where it is very inconvenient if you are in a hurry to do things quickly.

Pros

I like the ease of SharePoint with its integration into teams. Everyone is able to work together and seamlessly collaborate. There is often back-up copies of previous edited versions which can be very useful to look back on.

Cons

There are moment where SharePoint does not work well. It is rare, but there has been a loss of data happen.

Pros

Easy integration and user access control. The cloud version is a great option.

Cons

Mobile features don't work well and you need to open a web or local app.

Pros

Hosting of projects which users can access and view from anywhere at any time, hosting eliminates emailing project work or presentation to a distribution list, ease of use.

Cons

Took a long time to get to know all of the useful ins and outs because there's so much functionality, but have been using for years so no problem at all.

Pros

The ease of document sharing and creating basic sites where we can determine the permissions is really a plus.

Cons

We tried to find a way how to implement team calendar sharing, but it the end it did not make sense to utilize the ones via SharePoint.

Pros

Microsoft SharePoint provides an easy out of the box solution for internal portals to share within your organization. If you are in Microsoft's eco system which most organizations are then it's easy to seamlessly integrate Sharepoint with everything else, share news, files, etc. in one place.

Cons

Customization level of Sharepoint is very lacking, as a web developer I wish there was more advanced options to customize the design, feel, look of your Sharepoint pages but it is fairly limited unfortunately.

Pros

SharePoint does everything I need to maintain and securely store my documents: backups, version control, search and retrieval.

Cons

I don't like that I have to page through my document libraries instead of being able to jump forward or backwards. For example, it would be good to jump to the documents by the first letter of the document's name.