--- description: Review of Xoralia Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice New Zealand. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Xoralia | Reviews, Pricing & Demos - SoftwareAdvice NZ --- Breadcrumb: [Home](/) > [Policy Management Software](/directory/4567/policy-management/software) > [Xoralia](/software/329563/xoralia) # Xoralia Canonical: https://www.softwareadvice.co.nz/software/329563/xoralia Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.nz/software/329563/xoralia?page=2) > If you are the person responsible for your organisation's policies, you probably know the routine well. Documents live in shared folders, nobody is quite sure which version is current, review dates slip past, and when an audit comes round you spend days chasing people for proof they have read something. Xoralia was built to take that work off your plate. Xoralia is policy and compliance management software that works inside SharePoint and Microsoft Teams, the tools your organisation already uses every day. Policy owners write and edit in Word, send documents through customised review and approval processes, and publish them to the people they apply to. Xoralia then does the chasing - reminding staff until they acknowledge, prompting owners when a review is due, and scheduling recurring reads for the documents people need to revisit each year. Xoralia suits organisations on Microsoft 365 that need to show they are in control of their policies and procedures. Typical users are compliance managers, HR teams, quality leads, operations managers and IT teams across financial services, healthcare and life sciences, education, government, aviation, retail, manufacturing and the charity sector. Some use it purely for policies, while others manage SOPs and quality documentation or replace an email-based sign-off process. Customers range from smaller businesses to global organisations such as Gama Aviation, Children International and UK Anti-Doping. Because Xoralia is built for Microsoft 365, it feels familiar from day one. Staff read and acknowledge policies in SharePoint or the Teams app on desktop or mobile, which is where they already work. That shows in the results - customers report attestation rates of 87.5% to 99%. Policy content stays in your own Microsoft 365 tenant, and access is managed through Entra ID, which makes conversations with your IT and security teams far simpler. It is also quick to get going. LifeArc, a UK medical research charity, went live in three days for 500 employees and used Xoralia to support its ISO 27001 certification. Policy owners do not need technical skills to build workflows or run reports. Xoralia checks understanding, not just receipt. Comprehension quizzes test whether staff have taken in the key points, and every approval, version change and acknowledgement is recorded in a timestamped audit trail. Compliance dashboards show where you stand at a glance, so when an auditor or regulator asks for evidence, you can produce it in minutes rather than days. Xoralia is built and supported by Content Formula, a Microsoft 365 consultancy that has been helping organisations get more from SharePoint since 2005. Customers regularly mention how knowledgeable, patient and responsive the team is. Every new customer gets setup and onboarding support, and live support is available from 7am to 11pm UK time, covering the full UK working day and much of the US day. You can also use the self-service portal and knowledge base to find answers and configure things in your own time. If you want to see how it would work with your own policies, you can start a free trial or book a demo with the team. > > Verdict: Rated **4.6/5** by 13 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.6/5** | 13 Reviews | | Ease of Use | 4.7/5 | Based on overall reviews | | Customer Support | 4.8/5 | Based on overall reviews | | Value for Money | 4.5/5 | Based on overall reviews | | Features | 4.5/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: Content Formula ## Commercial Context - **Starting Price**: US$4,000.00 - **Pricing model**: Usage Based (Free Trial) - **Pricing Details**: Pricing is based on the number of users - **Target Audience**: 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based - **Supported Languages**: Arabic, Croatian, Danish, Dutch, English, Finnish, French, German, Hungarian, Italian, Japanese, Norwegian, Polish, Portuguese, Spanish, Swedish, Turkish - **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 208 more ## Features - AI Copilot - API - Access Controls/Permissions - Activity Dashboard - Activity Tracking - Alerts/Notifications - Approval Process Control - Archiving & Retention - Attestation - Audit Management - Audit Trail - Compliance Management - Compliance Tracking - Configurable Workflow - Content Management - Customisable Reports - Document Management - Document Review - Forms Management - Lifecycle Management ## Integrations (5 total) - Microsoft 365 - Microsoft Outlook - Microsoft SharePoint - Microsoft Teams - Office 365 Document Management ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - Chat ## Category - [Policy Management Software](https://www.softwareadvice.co.nz/directory/4567/policy-management/software) ## Related Categories - [Policy Management Software](https://www.softwareadvice.co.nz/directory/4567/policy-management/software) - [Compliance Software](https://www.softwareadvice.co.nz/directory/4363/compliance/software) ## Alternatives 1. 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Xoralia works well as a user-friendly front-end layer on top of SharePoint, making good use of our existing Microsoft setup (Teams and M365/Active Directory distribution groups). For the price point, it’s a very sensible fit if you already rely heavily on Microsoft 365. The interface is straightforward for end-users to navigate and sign off on policies. Since it links straight back to SharePoint, staff always see the current, correct document version rather than old copies. > > **Cons**: We spent a couple of weeks testing the system before buying it, which meant the formal onboarding felt a little repetitive in places—we had to rebuild a few things we’d already put together during the trial. That said, the support team was patient, responsive, and easy to work with throughout the transition. Compliance reporting currently relies on downloading CSV files. It’s functional for tracking, but we’re looking forward to the upcoming reporting dashboard update to make tracking sign-offs a bit more visual and direct within the system. > > Xoralia provides is a solid, straightforward solution if you want to streamline policy tracking directly within your existing SharePoint environment without without the overhead of overly complex software. ----- ### "Best Value Content Management Software with Approval Workflow Features" — 5.0/5 > **Amanda** | *17 August 2026* | Banking | Recommendation rating: 10.0/10 > > **Pros**: \* Smooth, well-organized implementation \* Xoralia team really listens to customer feedback and enhancement requests \* Approval Workflow \* Best Value for Cost of Software compared to other alternatives. \* Strong overall performance and willing to research if an issue happens. > > **Cons**: There is no way to Archive documents within Xoralia itself. It must be done on the SharePoint side. > > Xoralia has been an excellent content management solution for our organization. The implementation process was smooth, well-organized, and easy to navigate, allowing us to get up and running with minimal disruption. The Xoralia team at Content Formula has been incredibly responsive, supportive, and knowledgeable throughout the entire process. Our biggest challenge during the implementation process was that we needed to convert our 900+ pieces of content from an HTML based format to standard Word documents. The Xoralia team was supportive of this process and worked with the timeline we needed to accomplish the task. They also customized their standard implementation process to support the Features we wanted to release first (i.e., Document upload, Approval Workflows, Webparts, then Attestation function). One of the biggest strengths of Xoralia is that the team genuinely listens to customer feedback and turns suggestions into meaningful software updates. That level of responsiveness gives us confidence that the product will continue to evolve in practical, user-focused ways. Of the policy management software options we considered, Xoralia provided the greatest value for the largest number of features. We reviewed another company with essentially the same core capabilities, but its price tag was more than three times higher than Xoralia’s. That combination of robust functionality and strong value made Xoralia stand out during our evaluation. The performance has also been great. During implementation, we did experience some website slowness that initially concerned us, but the Xoralia team worked extensively to identify the root cause and resolve it. Their commitment to troubleshooting and finding a fix further demonstrated the level of support they provide. The platform is also easy to use for both end users and document owners. End users can quickly locate the documents they need, while document owners have a clear and straightforward experience managing updates, revisions, and publication. The approval workflow is especially valuable because it supports collaboration during document creation and revision while still ensuring the proper approvals are completed by the correct parties. Overall, Xoralia is a reliable, user-friendly, and thoughtfully supported content management solution. We have had a very positive experience and would highly recommend it to organizations looking to improve document management, collaboration, and approval control. ----- ### "MSS International Group" — 5.0/5 > **David** | *22 April 2026* | Mechanical or Industrial Engineering | Recommendation rating: 6.0/10 > > **Pros**: The key strength of Xoralia is its ability to provide a single, controlled source of truth for policies and other critical documents. Its focus on version control, approval workflows, and traceability has been particularly valuable in maintaining governance across the organisation > > **Cons**: The primary challenge was the initial administrative overhead during setup, especially when implementing the system with a small or stretched team > > Overall, the experience was very good. The supplier team were highly professional, responsive, and patient, providing ongoing support throughout the engagement. ----- ### "Xoralia has been excellent\!" — 5.0/5 > **Jacob** | *7 July 2026* | Government Administration | Recommendation rating: 10.0/10 > > **Pros**: What we liked most about Xoralia was the combination of a well-designed policy management platform and an exceptional onboarding experience. The onboarding process was structured, efficient, and supported by an intuitive onboarding portal that made it easy to track progress, access training materials, and stay informed throughout implementation. The platform itself provides users with easy access to the most current version of policies, helping ensure consistency and compliance across the organization. We especially value the workflow functionality, which enables policy owners, reviewers, and approvers to seamlessly collaborate during policy creation and revision cycles. This streamlined process improves efficiency, enhances accountability, and helps ensure that all stakeholder feedback is captured before policies are published. Additionally, the Xoralia team was highly responsive and easy to work with throughout the project. Despite operating in different time zones, we experienced no communication challenges or delays. Their professionalism, support, and commitment to customer success contributed significantly to a smooth and successful implementation. > > **Cons**: We have had a very positive experience with Xoralia overall, and there were no significant issues that negatively impacted our implementation or day-to-day use of the platform. As with any new system, there was a learning curve as users became familiar with the platform's features and workflows, but the onboarding portal, training resources, and responsive support team helped make that transition smooth and manageable. Any minor questions or configuration needs that arose during implementation were addressed quickly by the Xoralia team. Additionally, despite the time zone differences, communication remained consistent and effective throughout the process. Overall, we found very few drawbacks and have been pleased with both the platform and the level of support provided by the Xoralia team. > > Our experience with Xoralia has been extremely positive, particularly during the onboarding phase. From the very beginning, the onboarding process was well-organized, efficient, and supported by a knowledgeable team that ensured a smooth transition every step of the way. One of the standout features was the onboarding portal. It provided a centralized location for all required documentation, task tracking, training materials, and status updates, making it easy to stay organized and informed throughout the implementation process. The portal was intuitive to use and greatly simplified communication and collaboration between our team and Xoralia. Another aspect worth highlighting is the excellent support we received despite operating in different time zones. We experienced no issues related to time zone differences. The Xoralia team was consistently responsive, proactive, and available when needed, ensuring that questions were addressed promptly and project milestones remained on track. Beyond the implementation experience, the Xoralia platform itself has proven to be a well-designed and highly effective policy management system. It provides our users with easy access to the most current version of policies, ensuring that employees can quickly find accurate and up-to-date information when needed. The platform's workflow capabilities are equally impressive, allowing policy owners and approvers to seamlessly collaborate throughout the policy creation and revision process. This streamlined approach helps improve efficiency, maintain accountability, and ensure that all relevant stakeholders have the opportunity to provide input before policies are finalized. Overall, Xoralia delivered a seamless onboarding experience, supported by an effective onboarding portal, outstanding customer service, and a robust policy management solution. Their professionalism, organization, and ability to work effortlessly across time zones made the entire process successful and stress-free. We would highly recommend Xoralia to organizations looking for a reliable, user-friendly platform that simplifies policy management while promoting collaboration and compliance. ----- ### "Xoralia Review" — 4.0/5 > **Neil** | *22 January 2026* | Hospital & Health Care | Recommendation rating: 10.0/10 > > **Pros**: Tracking and reporting. Document review and approval workflows. SharePoint integration. Overdue document read reminders. Great support. Ease of use. > > **Cons**: The majority of complaints we got from users were around slow response times that occur from time to time. > > Xoralia has been well received by our policy owners, reviewers and approvers. The platform was also very well received by our general staff and we've had no trouble with user adoption. ----- Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.nz/software/329563/xoralia?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.co.nz/software/329563/xoralia) ## This page is available in the following languages | Locale | URL | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | ----- ## Structured Data