--- description: Review of Docsvault Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice New Zealand. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Docsvault | Reviews, Pricing & Demos - SoftwareAdvice NZ --- Breadcrumb: [Home](/) > [Collaboration Software](/directory/4138/collaboration/software) > [Docsvault](/software/320916/docsvault) # Docsvault Canonical: https://www.softwareadvice.co.nz/software/320916/docsvault Page: 1 / 3\ Next: [Next page](https://www.softwareadvice.co.nz/software/320916/docsvault?page=2) > Docsvault is an on-premise document management software that helps businesses and law firms organize, secure, and manage documents and emails from a single platform. Accessible via desktop, web, and mobile apps, it provides a structured way to store, retrieve, and control information while maintaining full ownership over data and infrastructure. Docsvault is designed for organizations that need more than basic file storage. It brings structure to document management with features such as version control, audit trails, workflow automation, OCR, and a built-in PDF editor—making it easier to manage documents throughout their lifecycle while maintaining accuracy and compliance. Work seamlessly with Microsoft Office, including document comparison and stamping, and manage emails and attachments alongside documents through Microsoft Outlook integration. This ensures that documents and related communications are stored together in a consistent and organized manner. Docsvault also includes AI-powered data capture, which reduces manual work by automatically extracting metadata and indexing documents. Combined with OCR and scanning capabilities, this helps teams digitize and organize information faster and with greater accuracy. With support for project-based and matter-centric organization, Docsvault is well-suited for law firms and other document-intensive industries that require structured filing and traceability. Every document interaction is tracked through audit trails, helping organizations maintain transparency and meet compliance requirements. The platform supports secure file sharing, role-based access control, and centralized document storage, ensuring that sensitive information is accessible only to authorized users. Teams can collaborate, share documents, collect data, and request approvals or digital signatures—all within a controlled environment. Docsvault’s flexible configuration allows organizations to adapt the system to their workflows without unnecessary complexity. Its user-friendly interface makes it easy to adopt across teams, while its scalable architecture supports organizations of different sizes and industries. By reducing reliance on paper, scattered file systems, and email-based document handling, Docsvault helps streamline business processes, improve productivity, and ensure documents are always easy to find and manage. At the same time, its on-premise deployment model provides complete control over data security and compliance, while contributing to a lower total cost of ownership. > > Verdict: Rated **4.7/5** by 40 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.7/5** | 40 Reviews | | Ease of Use | 4.6/5 | Based on overall reviews | | Customer Support | 4.6/5 | Based on overall reviews | | Value for Money | 4.5/5 | Based on overall reviews | | Features | 4.7/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: Easy Data Access - **Founded**: 2003 ## Commercial Context - **Starting Price**: US$150.00 - **Pricing model**: Other (Free Trial) - **Pricing Details**: Docsvault offers subscription licensing that is billed monthly or annually. The subscription payment includes software licenses, access to support services, and new versions of the software as they are released. - **Target Audience**: 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Windows (Desktop), Windows (On-Premise), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: American Samoa, Australia, Bahamas, Barbados, Canada, Cyprus, Hong Kong SAR China, India, Indonesia, Jamaica, Malaysia, New Zealand, Nigeria, Philippines, Samoa, Singapore, South Africa, Sweden, Switzerland, Taiwan and 5 more ## Features - API - Access Controls/Permissions - Activity Dashboard - Activity Tracking - Alerts/Notifications - Annotations - Approval Process Control - Archiving & Retention - Assignment Management - Audit Management - Audit Trail - Authentication - Autofill - Automatic Backup - Bulk Uploading - Business Process Automation - Calendar Management - Case Management - Change Management - Client Management ## Integrations (4 total) - Microsoft Excel - Microsoft Outlook - Microsoft PowerPoint - Microsoft Word ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support ## Category - [Collaboration Software](https://www.softwareadvice.co.nz/directory/4138/collaboration/software) ## Related Categories - [Collaboration Software](https://www.softwareadvice.co.nz/directory/4138/collaboration/software) - [Workflow Management Software](https://www.softwareadvice.co.nz/directory/4272/workflow/software) - [Document Control Software](https://www.softwareadvice.co.nz/directory/4233/document-control/software) - [Forms Automation Software](https://www.softwareadvice.co.nz/directory/4223/forms-automation/software) - [Document Version Control Software](https://www.softwareadvice.co.nz/directory/4278/document-version-control/software) ## Alternatives 1. [Google Drive](https://www.softwareadvice.co.nz/software/105807/google-drive) — 4.8/5 (28490 reviews) 2. [Google Workspace](https://www.softwareadvice.co.nz/software/344998/google-workspace) — 4.7/5 (17559 reviews) 3. [OneDrive](https://www.softwareadvice.co.nz/software/23542/onedrive) — 4.5/5 (12700 reviews) 4. [Microsoft 365](https://www.softwareadvice.co.nz/software/397757/office-365) — 4.6/5 (14077 reviews) 5. [Microsoft Word](https://www.softwareadvice.co.nz/software/399478/microsoft-word) — 4.7/5 (2825 reviews) ## Reviews ### "Pretty Darn Good" — 5.0/5 > **Carmine** | *28 May 2025* | Medical Practice | Recommendation rating: 10.0/10 > > **Pros**: The almost unbelievable support your support team gave me when I had a program corruption due to a power surge-- can't say enough good things\! > > **Cons**: Data search engine is good but I think can be better. I use it and DT Search program, which to me seems more robust > > Very happy a lot of your upgrades are aimed at big industry that smaller parties really do not need but no big deal for me, I just use what I need. I have the small business edition and have been using docsvault since it's been in business\! ----- ### "Great Document Management Software\!" — 5.0/5 > **Anita** | *4 December 2025* | Law Practice | Recommendation rating: 10.0/10 > > **Pros**: The technical support is excellent - prompt, skilled and personable. They offered personalized how-to videos, in addition to calls and screen sharing to resolve questions. The customer-facing support staff is small enough to get to know their clients, yet they are backed by engineers who can address issues very quickly. I appreciate that they offer a full administrator's manual, not just links to click. Reading the full manual helped prepare me for implementation. Pricing is good, and certainly more reasonable than the alternatives I considered. It was also important to our attorneys to have an on-premise solution, and I was thankful to find Docsvault is committed to maintaining an on-premise product. > > **Cons**: This is my first experience with SQL File Stream, and that has taken some getting used to. I liked the Worldox "Indexer" (Database) model that ran on a desktop class machine, while the documents were stored on a file server. I had a previous, non-related bad experience with an NAS, and did not give that configuration serious consideration. > > Excellent. They made the transition from our previous DMS, Worldox, as painless as possible. The migration process was smooth. I would highly recommend a trial migration (we did one with an older dataset) to really see how the data behaves. The Docsvault built-in PDF viewer product is amazing -- more features than Adobe Acrobat. We work with PDFs quite a lot and it is great having such a full-featured tool for redactions, re-ordering pages, etc. ----- ### "Activation Support for Older Versions Sucks" — 2.0/5 > **William** | *8 September 2025* | Individual & Family Services | Recommendation rating: 0.0/10 > > **Pros**: Great organizer for personal use. I like how it creates tabs and sections and be able to edit the tags. > > **Cons**: I purchased years ago, version 4, for personal use and it was quite expensive for a single user. I had to reload it on a new laptop but wouldn't activate. The company says they no longer support activation of version 4, and its a way for you to buy a newer version where you pay more amount of money again. Now that I can't afford buying a newer version, I have to resort to another storage software. But the problem is, when you store documents, they are stored with a file name other than the one that you have given it. So, whatever software I decide to use for storage, I have to go through thousands of pdf documents, look at each one, and rename them to something meaningful. ----- ### "Docsvault real document management system" — 4.0/5 > **Dhaval** | *27 February 2026* | Computer Software | Recommendation rating: 8.0/10 > > **Pros**: Integration with MS office and role base access and PDF editor. Full search text support and powerful work flow. > > **Cons**: Need more modernization look and feel. Cloud base document support will be more helpful as per current industry flow. > > Easy interface and user friendly application. Feature which provided are really very useful. Strong technical support team. ----- ### "Best document management software on the market." — 5.0/5 > **Eric** | *20 November 2025* | Insurance | Recommendation rating: 10.0/10 > > **Pros**: An easy-to-use interface, similar to a file explorer, allows you to scan documents directly without a third-party interface. We manage over millions of PDF files with Docvault, and PDF editing, quick response, audit trail, and easy search capabilities are key features for us. Other features are also essential to our business, such as access and user controls, an audit trail, document version history, a built-in PDF editor, OCR, a powerful search engine, and easy central backup. The software development team actively improved the software features to ensure it meet current requirements, and the support team responds promptly to resolve issues. > > **Cons**: The workstation software upgrade can be rolled out via GPO; however, it cannot be automatically deployed in a workgroup setup and must be installed individually. > > I started using Docsvault Small Business with version 5. It replaced the PaperPort, and I have more than 10 years of experience with Docsvault. An easy-to-use user interface, similar to a file explorer, allows you to scan documents directly without a third-party interface. We manage over millions of PDF files with Docvault, and PDF editing, quick response, audit trail, and easy search capabilities are key features for us. The support team is top-tier and responds quickly to resolve any software problems. ----- Page: 1 / 3\ Next: [Next page](https://www.softwareadvice.co.nz/software/320916/docsvault?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.co.nz/software/320916/docsvault) ## This page is available in the following languages | Locale | URL | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | ----- ## Structured Data