--- description: Review of WoodWing Scienta Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice New Zealand. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: WoodWing Scienta | Reviews, Pricing & Demos - SoftwareAdvice NZ --- Breadcrumb: [Home](/) > [Quality Management Software](/directory/420/quality-management-software/software) > [WoodWing Scienta](/software/314684/scienta) # WoodWing Scienta Canonical: https://www.softwareadvice.co.nz/software/314684/scienta Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.nz/software/314684/scienta?page=2) > WoodWing Scienta is a cloud-based quality management system (QMS) and knowledge management platform for organizations that need to keep processes, policies, procedures, work instructions, documents and organizational knowledge accurate, controlled and easy to find. It is designed for quality, QHSE, compliance and operations teams, while remaining accessible to employees across the organization. Organizations can use WoodWing Scienta to manage quality manuals, process descriptions, policies, procedures, instructions, digital forms, structured registers, risks, incidents, suppliers and improvement actions. Content can be organized by department, location, topic, standard or role, so users see information that is relevant to their work. Dashboards, linked articles and process flowcharts connect information to the context in which it is used. For document control, WoodWing Scienta supports version management, review and approval workflows, publication statuses, ownership, permissions, audit trails and recurring review tasks. Employees work with the current published version, while authorized users can compare versions and track what changed, when it changed and who made the change. Reading tasks can confirm that important information has reached the right employees. Users can submit change proposals when a process, policy or work instruction no longer reflects daily practice. Quality teams can review, accept or reject these proposals and use them to keep the management system aligned with operational reality. Tasks, notifications and responsibilities help ensure that reviews, approvals and improvement actions are followed up. Digital forms and workflows can be used for incident reporting, audits, evaluations, complaints, checks and other recurring processes. Submitted forms can trigger follow-up tasks, approvals or corrective actions. Statistics and structured overviews help teams monitor trends, open actions and progress. Public forms are available in selected plans for people without a Scienta account. WoodWing Scienta includes AI Search, allowing employees to ask questions in natural language and receive answers based on approved content in their own Scienta environment. The feature respects existing user permissions and shows the source content used for the answer. This helps employees find procedures and instructions without searching through long manuals or complex folder structures. The Microsoft SharePoint integration allows Office documents to remain managed in SharePoint while being made available within the quality structure of Scienta. Teams can continue collaborating on files in SharePoint and use Scienta for context, ownership, tasks, permissions and quality workflows. Ready-to-use handbook content is available for ISO 9001, ISO 27001, healthcare quality and AI governance. These handbooks include example processes, policies, instructions, forms and other documents that can be adapted to the organization. This gives teams a practical starting point instead of requiring them to build an entire management system from scratch. WoodWing Scienta is suitable for regulated and process-driven organizations, including healthcare and social care providers, manufacturers, financial services firms, professional services organizations, associations and multi-location businesses. It can support small teams as well as larger organizations with multiple departments, locations or user groups. The platform is intended to make quality management part of everyday work. Quality managers retain control over governance, compliance and traceability, while employees can quickly find the information they need, complete assigned actions and contribute to continuous improvement. WoodWing Scienta combines quality management, process management and knowledge management in one environment, helping organizations keep information current, responsibilities clear and quality practices embedded across the organization. > > Verdict: Rated **4.7/5** by 13 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.7/5** | 13 Reviews | | Ease of Use | 4.5/5 | Based on overall reviews | | Customer Support | 4.8/5 | Based on overall reviews | | Value for Money | 4.3/5 | Based on overall reviews | | Features | 4.0/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: WoodWing Software - **Location**: Detroit, US - **Founded**: 2000 ## Commercial Context - **Pricing model**: Per User (Free Trial) - **Pricing Details**: WoodWing Scienta is available as a subscription with three pricing plans. Pricing depends on the selected plan, the number of employees and the required features. Starter costs €53 per month and includes five employees. Advanced costs €146 per month and includes ten employees, adding features such as change proposals, custom taxonomies, user profiles, version comparison and Single Sign-On. Ultimate starts at €163 per month and includes additional capabilities for more advanced quality and process management, such as public forms, the RASCI model, statistics, variables and export templates. Support is included. Organizations can try WoodWing Scienta free for 30 days, and the trial ends automatically. Custom pricing is available for larger user numbers and additional implementation or onboarding support. - **Target Audience**: 2–10, 11–50, 51–200, 201–500, 501–1,000 - **Deployment & Platforms**: Cloud, SaaS, Web-based - **Supported Languages**: Dutch, English, French, German - **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 209 more ## Features - AI Copilot - Access Controls/Permissions - Activity Dashboard - Alerts/Notifications - Approval Process Control - Audit Management - Catalog Management - Change Management - Complaint Management - Compliance Management - Customisable Branding - Customisable Reports - Customisable Templates - Customizable Fields - Data Import/Export - Document Coding & Control - Document Management - Drag & Drop - Electronic Signature - Full Text Search ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support ## Category - [Quality Management Software](https://www.softwareadvice.co.nz/directory/420/quality-management-software/software) ## Related Categories - [Quality Management Software](https://www.softwareadvice.co.nz/directory/420/quality-management-software/software) - [Knowledge Management Software](https://www.softwareadvice.co.nz/directory/1884/knowledge-management/software) ## Alternatives 1. [MasterControl Quality Excellence](https://www.softwareadvice.co.nz/software/142000/mastercontrol) — 4.5/5 (539 reviews) 2. [KAWAK](https://www.softwareadvice.co.nz/software/357377/kawak) — 4.6/5 (343 reviews) 3. [Isolocity](https://www.softwareadvice.co.nz/software/79422/isolocity) — 4.6/5 (66 reviews) 4. [Qualio](https://www.softwareadvice.co.nz/software/152557/qualio) — 4.6/5 (138 reviews) 5. [Propel](https://www.softwareadvice.co.nz/software/118017/propel) — 4.4/5 (62 reviews) ## Reviews ### "Scienta structures your business information" — 4.0/5 > **Richard** | *6 January 2022* | Financial Services | Recommendation rating: 8.0/10 > > **Pros**: Scienta is easy to use for users. Through a clear layout and a good legal structure, you can make relevant content available to the individual user. > > **Cons**: All content of a provider must be rated, while this is not necessary for all content. It would save a lot of work if you could differentiate between them. > > Through the use of Scienta, all relevant information is easily available to staff. This saves a lot of searching and questions within the company. In addition, it ensures that everyone works on the basis of the same principles. ----- ### "The best\! Een echte aanrader." — 5.0/5 > **Verified Reviewer** | *18 March 2026* | Civic & Social Organisation | Recommendation rating: 10.0/10 > > **Pros**: Customer support, ease of use. Heel klantvriendelijk, altijd pro-actief en denken goed mee met de richting die belangrijk is voor de organisatie. > > **Cons**: Quality management, internal communication. We hebben een workflow voor de kwaliteitsdocumenten en een lichtere voor de niet kwaliteitsdocumenten. De werkwijze hierop zou gebruiksvriendelijker kunnen, maar ook daarin wordt meegedacht en zijn er oplossingen in de maak. > > Super goed. Ik heb nog nooit zo fijn samengewerkt met een leverancier. De klantvriendelijkheid, de professionaliteit, transparantie in wat wel en wat niet kan, echt top. ----- ### "Great tool for keeping everyone up to date." — 4.0/5 > **Anonymous User** | *3 December 2024* | Transportation/Trucking/Railroad | Recommendation rating: 8.0/10 > > **Pros**: It's very easy to use for everyone within the company and to collaborate on stuff. Also it's great that it's possible to give specific rights to certain (groups of) people. > > **Cons**: The editing of text is a bit 'basic' and not as use to use as for example office word. Also an 'excel like' function would be useful. > > It's a very easy to use tool which made it possible for us to register all our processes and keep them up to date and at the same time share them with everyone in the company. ----- ### "From chaos to clarity: Scent connects our entire organisation" — 5.0/5 > **Miranda** | *20 May 2026* | Hospital & Health Care | Recommendation rating: 9.0/10 > > **Pros**: Scienta has brought real structure and transparency to how we document and manage our processes. Before, we were working with scattered files, multiple versions, and no consistent overview. Now everything is centralized, up to date, and findable. This has been particularly valuable for our ISO 9001 compliance, Scienta makes it straightforward to demonstrate that our quality management is not just intended, but actually embedded in daily practice. > > **Cons**: Setting up Scienta requires careful thinking, both about how you structure your content and about who gets access to what. As someone who is visually oriented, I found this conceptual groundwork a real challenge at first. The sheer number of possibilities can feel overwhelming. That said, WoodWing provides guidelines that genuinely help with this, and once the structure is in place, it pays off. It's less a flaw in the software and more an investment that requires the right support at the start. > > My colleagues and I are very satisfied with Scienta. Our organization operates across multiple locations, and Scienta is what connects them. Forms are easy to find and always current. The individual dashboards fit our way of working perfectly. As a director, I notice the impact directly: I receive far fewer questions, because people can find what they need themselves. And when something isn't in Scienta yet, that's immediately clear, which makes it easy to act on. The system creates accountability and visibility without adding administrative burden. The support team deserves a mention too: the helpdesk is responsive, approachable, and genuinely helpful. ----- ### "Scienta is your innovative knowledge system." — 5.0/5 > **Vincent** | *27 October 2021* | Management Consulting | Recommendation rating: 10.0/10 > > **Pros**: The product is easy to use and easy to configure. Every employee is up and running within an hour and can customize the environment to his own preference. The employee is able to initiate changes to the content by launching tasks towards other employees and/or admins. Therfore, the system is gradually built by all employees as the ultimate form of continuous improvement supporting quality managers and content managers. > > **Cons**: Flows can be automated including e.g. digital signage for approval. Programming flows is a methodology which requires some investment before you are up and running. > > Scienta is the entry point for all organization, businesss, process, etc. questions arising in a company. "If Scienta is not leading to an answer it does not exist". In the latter case, the employee easily can fill in the omittance and launch a task to fill in the gap. ----- Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.nz/software/314684/scienta?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.co.nz/software/314684/scienta) ## This page is available in the following languages | Locale | URL | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | ----- ## Structured Data