--- description: Review of Expansive Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice New Zealand. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Expansive | Reviews, Pricing & Demos - SoftwareAdvice NZ --- Breadcrumb: [Home](/) > [Preventive Maintenance Software](/directory/395/preventive-maintenance-software/software) > [Expansive](/software/313409/expansive) # Expansive Canonical: https://www.softwareadvice.co.nz/software/313409/expansive Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.nz/software/313409/expansive?page=2) > Expansive is a cloud-based computer-aided facility management software that helps businesses handle work orders and streamline asset lifecycle operations via a unified portal. The platform allows users to track the status of their assets, manage maintenance requests, create service contracts, and more. Expansive is available as a SaaS solution or on-premise and can be used to manage assets in both public and private facilities. Users can also export data from Expansive into third-party applications such as Microsoft Excel. It also offers a mobile app for field technicians to use when conducting inspections. Expansive enables users to create custom forms, conduct remote device management, and more. The software features a mobile app, which allows users to access their data from anywhere on any device. > > Verdict: Rated **4.7/5** by 28 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.7/5** | 28 Reviews | | Ease of Use | 4.9/5 | Based on overall reviews | | Customer Support | 4.9/5 | Based on overall reviews | | Value for Money | 4.5/5 | Based on overall reviews | | Features | 4.4/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: Expansive Solutions - **Founded**: 2018 ## Commercial Context - **Starting Price**: £10,000.00 - **Pricing model**: Flat Rate - **Pricing Details**: Pricing is based on the number of users and sites. Please contact Expansive Solutions directly for details. - **Target Audience**: 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Linux (Desktop), Chromebook (Desktop) - **Supported Languages**: Arabic, Basque, Brazilian Portuguese, Bulgarian, Catalan, Chinese, Croatian, Czech, Danish, Dutch, English, Estonian, European Portuguese, Finnish, French, Galician, German, Greek, Hebrew, Hindi, Hungarian, Icelandic, Indonesian, Irish, Italian, Japanese, Kazakh, Korean, Latvian, Lithuanian, Malay, Norwegian, Polish, Portuguese, Romanian, Russian, Serbian, Serbian, Slovak, Slovenian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian, Vietnamese - **Available Countries**: Australia, Canada, Ireland, New Zealand, United Kingdom, United States ## Features - API - Access Controls/Permissions - Activity Dashboard - Activity Tracking - Alerts/Notifications - Asset Lifecycle Management - Asset Tracking - Audit Management - Audit Trail - Automated Scheduling - Barcode/Ticket Scanning - Barcoding/RFID - Billing & Invoicing - Budgeting/Forecasting - Calendar Management - Checklists - Commercial Properties - Communication Management - Compliance Management - Contact Database ## Integrations (5 total) - Basware - Dynamics 365 - Dynamics 365 Business Central - Sage Accounting - Workday Financial Management ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat ## Category - [Preventive Maintenance Software](https://www.softwareadvice.co.nz/directory/395/preventive-maintenance-software/software) ## Related Categories - [Preventive Maintenance Software](https://www.softwareadvice.co.nz/directory/395/preventive-maintenance-software/software) - [Building Maintenance Software](https://www.softwareadvice.co.nz/directory/4126/building-maintenance/software) - [Asset Tracking Software](https://www.softwareadvice.co.nz/directory/1560/asset-tracking/software) - [Facility Management Software](https://www.softwareadvice.co.nz/directory/4310/cafm/software) - [Equipment Maintenance Software](https://www.softwareadvice.co.nz/directory/405/equipment-maintenance/software) ## Alternatives 1. 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I also like that we have frequent meetings with \[sensitive content hidden\] our account manager and he shows us the new upcoming features gives us a lowdown of how we can use it. He knows what we use on our system and he knows what feature is going to best support us can so he can influence our usage. As I mentioned previously the use of being able to book work orders together to put through as an FJR is very good to have the payment only option for the Facilities job requests this gives us a ability to book orders and set as a day rate rather than a callout charge which One supports our budget management and also gets the best value for money and time use for the operative and the Nurseries. Expensive is really easy to use when you know how to so to start with It looks very daunting but if you break it down into bite-size chunks and you do your nonnegotiable first as to what your key aspects of using expensive was For and then you start building on that you start to find a rhythm and you start to find that every process of everything that you build into Expansive is quite similar in the process of building it for example adding contractors onto the portfolio and the database is really simple. You can add the email address and you can send them the welcome link they can go through it. We always direct the contractors once they’ve added that their profile that they check out the Help section and they watch a few videos just to get a feel for how to use expensive that’s a really welcome feature that’s on expensive that you’ve got training at a couple of clicks of a button again Everybody within Expansive is very supportive. If we need to raise a ticket we will raise a ticket and someone will come back to us on it. The nurseries are very happy with expensive and yeah overall it’s been a great experience so far. > > **Cons**: Within our set up we have an F J R procedure and a project procedure which is a little bit of a work around that element needs some extra work as it is very time-consuming linking all the work orders to One F J R payment type and also creating application applications for Projects And them being a lot of applications that need to be created and a lot of steps that need to be followed another thing would be when we create a work order following attendance from a job the subject type at the top sites follow on work order automatically it doesn’t give you that prompt to change it so when I’m reviewing quotes I have a lot of Follow on Work order request which then I need to then dig into the main work order whereas if it prompt you to change that when you create the work order linked then that would be a lot better and very time efficient > > my experience with Expansive has been brilliant from going from working in spreadsheet paper based emails to having everything now on expensive everything being factual everything having some accountability for it being completed or having the correct status is really useful especially with the portfolio of our eyes it can become quite tedious when you scrolling through emails or scrolling through spreadsheets so I have any all the a few clicks is brilliant I know that the nurseries are have really welcomed Expansive through them now having the visibility of Site to see again having the ability to raise work orders it’s helped with our emergency work order process so now the Nurseries can log things directly to the contractor they click it’s an emergency work order which Avoids the triad element so yeah it’s really really beneficial to grandir having expensive ----- ### "From Email inbox to Expansive FMS" — 4.0/5 > **Jim** | *15 June 2026* | Retail | Recommendation rating: 8.0/10 > > **Pros**: The user interface is very easy to navigate and much more user friendly than previous FMS systems used and reviewed > > **Cons**: Data input is a lengthy process with a number of areas requiring manual input. Would be better if more bulk upload options were available for attachments such as property floor plans etc. > > Overall the Expansive FMS has revolutionised how our Facilities department operates with much more viability on compliance, costs and contractor performance. The team are able to see notifications and follow jobs through from start to finish ensuring that these are completed more efficiently. ----- ### "Strong and adaptable FM system" — 4.0/5 > **Andrew** | *15 June 2026* | Leisure, Travel & Tourism | Recommendation rating: 2.0/10 > > **Pros**: The connectivity of works orders linked to daily building checks or a compliance inspection is really good. A easy to use platform for staff to understand and buy into. Very adaptable work flows. > > **Cons**: Contractor onboarding and induction. A bit of work is required to get contractors to use it correctly. Worth a welcome email with tutorial videos sent to contractors when they join. They don’t all use the dashboard effectively. Integrations to zero haven’t been completed as hoped. Not as simple as proposed to me during the procurement stage. > > Overall well used but still work to get contractors to use it correctly and get internal technician to use it comfortably. ----- ### "Streamlined Property Management with Expansive FM" — 5.0/5 > **Nicola** | *15 October 2025* | Food & Beverages | Recommendation rating: 9.0/10 > > **Pros**: Expansive FM makes our property issues easier to log, faster to resolve, and more transparent—keeping you, the contractor, and the property team all in sync. > > **Cons**: The reporting extracts from Expansive are missing some elements we require however the new analytics platform will alleviate this in the long term. > > Expansive provides so much flexibility compared to other CAFM systems I have worked with which is a key factor. ----- ### "Review of Expansive CAFM System" — 5.0/5 > **Louis** | *3 December 2024* | Health, Wellness & Fitness | Recommendation rating: 10.0/10 > > **Pros**: The launch of the Expansive CAFM system has been a transformative step for David Lloyd Clubs, offering both a streamlined approach for our UK clubs and unprecedented oversight across our European regions. For the first time we will be operating as one, across our clubs in the UK and Europe. As Maintenance Compliance Manager, this system has significantly enhanced our ability to track and manage maintenance activities, ensuring consistent high standards across the business. One of the key benefits of Expansive is the visibility it provides into our operations across Europe. For the first time, I have full oversight into the maintenance activities and compliance metrics of all our European clubs, enabling us to standardise processes and improve efficiency. This visibility ensures we can act quickly and decisively across borders, without losing sight of the individual needs of each location. In addition to the European oversight, Expansive will bring a more streamlined approach to our entire estate including all 105 clubs in the UK. By centralising all maintenance data into one easy-to-use system, it’s now simpler to manage work orders, track inspections, and ensure that we are meeting our compliance requirements. A standout success has been the smooth launch of Expansive in our Dutch clubs. The implementation was seamless and the support from the team at Expansive has been excellent throughout. Thank you, Team Expansive\! > > **Cons**: I am yet to come across anything I do not like, \[sensitive content hidden\] has done an excellent job in ensuring the product meets the needs of the business, making amendments when necessary. ----- Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.nz/software/313409/expansive?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.co.nz/software/313409/expansive) ## This page is available in the following languages | Locale | URL | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | ----- ## Structured Data