--- description: Review of Gaia Workspace Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice New Zealand. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Gaia Workspace | Reviews, Pricing & Demos - SoftwareAdvice NZ --- Breadcrumb: [Home](/) > [Space Management Software](/directory/4723/space-management/software) > [Gaia Workspace](/software/269455/gaia-workspace) # Gaia Workspace Canonical: https://www.softwareadvice.co.nz/software/269455/gaia-workspace Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.nz/software/269455/gaia-workspace?page=2) > Gaia Workspace is a flexible workspace management solution, featuring visitor management, room \& desk booking, external booking, office car parking, approval, and analytics. Gaia streamlines your workplace scheduling and keeps your work productive and efficient. > > Verdict: Rated **4.7/5** by 24 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.7/5** | 24 Reviews | | Ease of Use | 4.7/5 | Based on overall reviews | | Customer Support | 5.0/5 | Based on overall reviews | | Value for Money | 4.8/5 | Based on overall reviews | | Features | 4.5/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: GaiaDigits - **Location**: Windsor, Canada - **Founded**: 2019 ## Commercial Context - **Pricing model**: Other (Free version available) (Free Trial) - **Pricing Details**: Gaia Workspace offers 30 days free trial for teams and creates an efficient and safe workspace: Basic Plan=Free Desk Feature Update=$5/month/desk Room Feature Update=$16/month/room Screening and vaccination=$1.8/month/user Please see feature details on our website. - **Target Audience**: 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop) - **Supported Languages**: Chinese, English, French, Traditional Chinese - **Available Countries**: Canada, France, United States ## Features - Active Directory Integration - Availability Indicator - Availability Management - Booking Management - Calendar Management - Calendar Sync - Categorisation/Grouping - Contact Management - Customisable Templates - Desk Availability Schedule - Desk Reservation - Drag & Drop - Email Reminders - Employee Directory - Event Calendar - Event Scheduling - Floor Plans & Maps - For Offices - Group Scheduling - Hot Desking ## Integrations (2 total) - Google Calendar - Microsoft Outlook ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Chat ## Category - [Space Management Software](https://www.softwareadvice.co.nz/directory/4723/space-management/software) ## Related Categories - [Space Management Software](https://www.softwareadvice.co.nz/directory/4723/space-management/software) - [Scheduling Software](https://www.softwareadvice.co.nz/directory/4738/scheduling/software) - [Visitor Management Software](https://www.softwareadvice.co.nz/directory/4205/visitor-management/software) - [Meeting Room Booking Systems](https://www.softwareadvice.co.nz/directory/4617/meeting-room/software) - [Digital Workplace Software](https://www.softwareadvice.co.nz/directory/4667/digital-workplace/software) ## Alternatives 1. [Clearooms](https://www.softwareadvice.co.nz/software/336481/clearooms) — 4.7/5 (218 reviews) 2. [AllBooked by Skedda](https://www.softwareadvice.co.nz/software/526011/AllBooked) — 4.8/5 (70 reviews) 3. [yoffix](https://www.softwareadvice.co.nz/software/418011/yoffix) — 4.8/5 (83 reviews) 4. [Tactic](https://www.softwareadvice.co.nz/software/334969/tactic) — 4.7/5 (72 reviews) 5. [Optix](https://www.softwareadvice.co.nz/software/466818/ShareDesk-Optix) — 4.8/5 (60 reviews) ## Reviews ### "One-stop solution for planning meeting online" — 4.0/5 > **MD Abu** | *21 June 2022* | Education Management | Recommendation rating: 8.0/10 > > **Pros**: Gaia has lots of things to offer. We have just used the meeting planning \& space arrangement service from them. They have curated the perfect space for our meeting \& make a beautiful meeting room for us. We can plan the meeting ahead. They provide updates on the event planning through notification. Both the client \& our member were satisfied with the way to deal the matter for us. They are providing time-saving services \& helping corporations to make complex tasks simple. > > **Cons**: We have basically used a portion of the software. We have found that it is capable with more options to offer. We are satisfied with the service we have received in-room management for meeting. > > Overall, we are very satisfied with the service they provided to us. ----- ### "Easy use office booking solution" — 5.0/5 > **Smith** | *30 January 2026* | Education Management | Recommendation rating: 10.0/10 > > **Pros**: Easy use, simple UI, good integration with Office suite. Quick check in/out in email notifications, and floor plan is very helpful. > > **Cons**: N/A, probably not integrated with meeting tools, like Zoom. Only integrated with Teams and Office Suite. > > Very good. A small but professional team, provide excellent customer service and solve problems quickly. ----- ### "Gaia - Quick, Easy and Reliable" — 4.0/5 > **Patricia** | *10 March 2022* | Government Administration | Recommendation rating: 8.0/10 > > **Pros**: The software was quickly implemented, easy to administer and easy for staff of all technical abilities to use. Visitors were fond of the QR code access to the wellness check-in process. > > **Cons**: Not able to send an email to admin to remind them to check on status of staff entries - would like that daily or an emailed exception report to use. Data is available in the software - no push of the data. > > Implementation team was knowledgeable, easy to work with and open to feedback. No negative feedback from staff or visitors - everyone quite likes the software. ----- ### "Easy to Set Up and Use" — 4.0/5 > **Mark** | *14 July 2022* | Primary/Secondary Education | Recommendation rating: 9.0/10 > > **Pros**: Setting up the software has been very easy, and while our IT team would have to manage our previous room booking software, It is easy enough to manage recourses that someone onsite would be able to handle it no problem. > > **Cons**: We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially. > > It has been very easy transition to Gaia Workspace. The support from the team has been amazing. They have worked with us every step of the way to ensure the product works the way we need it to. They are quick to respond and have made a great looking, easy to use product. ----- ### "Usage of Gaia workspace first time" — 5.0/5 > **Qurat** | *17 November 2024* | Nonprofit Organisation Management | Recommendation rating: 8.0/10 > > **Pros**: Its easy to use. It takes time but once you understand this software its easy to use. > > **Cons**: It takes little bit more time understand each and every feature ----- Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.co.nz/software/269455/gaia-workspace?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.co.nz/software/269455/gaia-workspace) ## This page is available in the following languages | Locale | URL | | de | | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | ----- ## Structured Data