--- description: Review of Payroll Mate Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice New Zealand. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Payroll Mate | Reviews, Pricing & Demos - SoftwareAdvice NZ --- Breadcrumb: [Home](/) > [Payroll Software for Accountants](/directory/3179/accountant-payroll/software) > [Payroll Mate](/software/18811/payroll-mate) # Payroll Mate Canonical: https://www.softwareadvice.co.nz/software/18811/payroll-mate Page: 1 / 7\ Next: [Next page](https://www.softwareadvice.co.nz/software/18811/payroll-mate?page=2) > Payroll Mate is an on-premise payroll management solution designed for small businesses, accounting firms, agricultural employers, non-profits, local governments, schools, household employers, and the self-employed individuals, based in the United States. The software automates many of the repetitive and time-consuming aspects of payroll, reducing the likelihood of errors and freeing up time for HR and accounting personnel. This automation is particularly beneficial for businesses that handle payroll for a large number of employees or have complex payroll requirements. Payroll Mate allows users to calculate federal, state, and local payroll taxes, including Social Security, Medicare, and Federal Unemployment Tax Act (FUTA) taxes. The software is regularly updated to reflect changes in tax laws, helping businesses stay compliant and avoid costly penalties. It lets users handle payroll deductions, fringe benefits, and unique wage types. Payroll Mate supports multiple pay frequencies such as weekly, bi-weekly, semi-monthly, and monthly, as well as various pay types like salary, hourly, overtime, bonus, and commissions. The software also supports payroll for specialized industries like agriculture, churches, and non-profits. With its customizable income tax and deduction categories, Payroll Mate can be tailored to fit the specific requirements of any business. The software generates wide range of payroll reports, including Journal Summary, Journal Detail, Tax Liability, and Deposit Requirement and handles the preparation of essential tax forms, including W-2, W-3, 941, 940, 943, and 944. Users can export payroll data to popular accounting systems like QuickBooks and Quicken, and take advantage of features like direct deposit, signature-ready checks, pay stubs for employees, and network compatibility. The platform also provides employee self-service portals, where employees can access their pay stubs, tax forms, and other payroll-related information. This feature not only improves transparency but also reduces the administrative burden on HR departments. Payroll Mate prioritizes data security with one-step backup and restore, password protection, and offsite storage recommendations. The software employs encryption and other security protocols to safeguard information, ensuring that payroll data remains confidential and secure. Payroll Mate has wizards for company setup, adding employees, and processing payroll, Moreover, the software tracks and accrues vacation and sick time for employees, with the option to include this information on paychecks. These reports can be exported to Microsoft Excel, CSV and Adobe PDF. It offers integration with QuickBooks and Sage 50. The software is compatible with Windows desktop and laptop computers, including the latest versions of Windows 10 and Windows 11. With dedicated tutorials, a help file, and technical support, Payroll Mate provides a comprehensible experience for businesses managing their payroll in-house. Customer support is offered by a support website that includes FAQs, tips and knowledgebase. Free trial download is available. > > Verdict: Rated **4.6/5** by 131 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.6/5** | 131 Reviews | | Ease of Use | 4.6/5 | Based on overall reviews | | Customer Support | 4.6/5 | Based on overall reviews | | Value for Money | 4.7/5 | Based on overall reviews | | Features | 4.3/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: Real Business Solutions - **Location**: Orland Park, US - **Founded**: 2000 ## Commercial Context - **Starting Price**: US$219.00 - **Pricing model**: Flat Rate (Free Trial) - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Windows (Desktop), Windows (On-Premise), Linux (On-Premise) - **Supported Languages**: English - **Available Countries**: Australia, Canada, China, India, United Kingdom, United States ## Features - 401(k) Tracking - API - Accounting - Benefits Management - Check Printing - Direct Deposit - Employee Portal - For Small Businesses - Multi-State - Payroll Management - Payroll Reporting - Tax Compliance - Vacation/Leave Tracking - W-2 Preparation - Wage Garnishment ## Integrations (2 total) - QuickBooks Online - Sage 50 Accounting ## Support Options - Email/Help Desk - Phone Support - Chat ## Category - [Payroll Software for Accountants](https://www.softwareadvice.co.nz/directory/3179/accountant-payroll/software) ## Related Categories - [Payroll Software for Accountants](https://www.softwareadvice.co.nz/directory/3179/accountant-payroll/software) - [Payroll Software](https://www.softwareadvice.co.nz/directory/318/payroll-software/software) - [Payroll Software for Mac](https://www.softwareadvice.co.nz/directory/1424/mac-payroll/software) - [Payroll Software for Small Business](https://www.softwareadvice.co.nz/directory/1638/small-business-payroll/software) - [Direct Deposit Payroll Software](https://www.softwareadvice.co.nz/directory/3725/direct-deposit-payroll/software) ## Alternatives 1. 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[Patriot Software](https://www.softwareadvice.co.nz/software/3746/patriot-pay) — 4.8/5 (3934 reviews) ## Reviews ### "PayrollMate" — 5.0/5 > **Andrew** | *18 April 2019* | Retail | Recommendation rating: 10.0/10 > > **Pros**: Ability to run payroll see PTO hours and print checks in one fell swoop > > **Cons**: Sometimes is a little laggy early in the am > > This software has made my life so much easier\! ----- ### "Payroll Mate is FANTASTIC for small office\!" — 5.0/5 > **Susan** | *1 December 2022* | Law Practice | Recommendation rating: 10.0/10 > > **Pros**: You can't find a better payroll program for the price\!\!\! Payroll Mate does everything Quickbooks Payroll did at a fraction of the cost, AND it is user friendly\! > > **Cons**: There is NOTHING I do not like about Payroll Mate -- The company is constantly upgrading and making improvements. > > Our long-time accountant retired 3 years ago, and as the only employee in a sole proprietorship, I inherited the job\! Payroll Mate was so easy to use, takes less time to enter payroll for check printing, and Quarterly and year-end Tax reporting takes only minutes. ----- ### "Questionable Software" — 1.0/5 > **Missy** | *8 November 2022* | Accounting | Recommendation rating: 0.0/10 > > **Pros**: Nothing I could not use the Demo version > > **Cons**: I could not use the Demo software it kept telling me a copy of the version was over and I had to pay to view it. I've never used it before. Couldn't even open it. I would not recommend trying this product you might get a virus or something downloaded to your system. > > Not sure I trust the software. I downloaded the free trial version and wasn't even able to open it it told me that a copy of the free trial version was over and I needed to pay to view the file. I've never downloaded it before and was unable to even check out the program. I'm taking my system in to be checked for viruses because I don't trust that that software didn't do something to my machine. I did call customer support to get help and the lady on the phone was really nice but she did tell me to send an email to the technical support team as they've never had this happen before. I'm just trying to check out a product and if I'm already having to call tech support I'm just going to move on as it tells me what I'll be in for trying to use the product. ----- ### "Does what you need for a small business" — 4.0/5 > **Georg** | *30 December 2020* | Sporting Goods | Recommendation rating: 10.0/10 > > **Pros**: We have two small retail locations, with approximately 15 employees total, across two entities. This product has made doing payroll and filing the appropriate forms very simple to do. Takes a lot of the guess work out of it, and once setup, is extremely easy to add/remove employees and keep track of everything needed for reporting purposes. We've dabbled in some features like ACH, but found it much easier, with only 15 people, to manually enter the information on our banks website. > > **Cons**: The only complaint I would have, is the software is looking pretty dated. Like an old Windows XP software. It could benefit from a nice UI change, and some better UI features, to make navigating/editing/reviewing information easier and more modern. > > Great, we started using Payroll Mate in 2016, and it's made life so much easier, for a nominal cost. Our primary inventory software also has built in payroll features, which we utilize by just making lump bi-weekly entries, as Payroll Mate and our software do not talk. ----- ### "Payroll Mate is Awesome\!" — 5.0/5 > **Meghan** | *21 June 2023* | Accounting | Recommendation rating: 10.0/10 > > **Pros**: Payroll Mate is very affordable and a great alternative to expensive online softwares. It has everything needed to run basic payrolls. > > **Cons**: I wish there was a better option for direct deposit payrolls, but I understand that can be limited with desktop software. > > I think payroll mate is a great software at a decent price and I highly suggest it\! It's basic, but it's exactly what's needed to get payroll completed. ----- Page: 1 / 7\ Next: [Next page](https://www.softwareadvice.co.nz/software/18811/payroll-mate?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.co.nz/software/18811/payroll-mate) ## This page is available in the following languages | Locale | URL | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | ----- ## Structured Data