About TutorCruncher

TutorCruncher is a tutoring management platform designed to help tutoring businesses of any size manage tutors, schedule lessons, securely accept payments, and more. It offers customized client pipeline features to increase sales and built-in analytics that breaks down lesson hours, attendance, revenue, and other business performance data. This solution offers website integration to market tutoring services, recruit new tutors, or display available upcoming lessons. Using intelligent tutor-student matching criteria, TutorCruncher simplifies scheduling by allowing tutors to apply for new opportunities based on skills and/or geographical location. Repeating lessons can be customized for online and in-person sessions using dates that are suitable for students and tutors. Other features include online whiteboard teaching tools, automated appointment reminders sent via email or text, custom feedback reports after each lesson, client journey analysis, and more.
TutorCruncher Software - Clients
TutorCruncher Software - Scheduling
TutorCruncher Software - Invoices
TutorCruncher Software - Tutor-student matching
TutorCruncher Software - Website integration
TutorCruncher Software - Clients - thumbnail
TutorCruncher Software - Scheduling - thumbnail
TutorCruncher Software - Invoices - thumbnail
TutorCruncher Software - Tutor-student matching - thumbnail
TutorCruncher Software - Website integration - thumbnail

TutorCruncher pricing

TutorCruncher does not have a free version but does offer a free trial. TutorCruncher paid version starts at US$30.00/month.

Starting Price:
US$30.00/month See pricing details
Free Version:
No
Free trial:
Yes

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TutorCruncher Reviews

Overall rating

4.6
Write a Review!

Feature rating

Value for Money
4.5
Functionality
4.4
Ease of Use
4.3
Customer Support
4.6
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All TutorCruncher Reviews

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245 reviews
Matthew
Matthew
  • Industry: E-Learning
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
4
Features
4
Ease of Use
3
Customer Support
4

4.0
Reviewed on 24/05/2024

Great for managing money but awkward for independent tutor scheudling

TutorCruncher is a great product that is generally well-supported and seems to be growing. My company has around 1500 hours documented in the software so far. If you are serious about creating a robust tutoring business I recommend Tutor Cruncher. If you think you may just stay independent I would recommend one of the cheaper tutor management products or just using the Google suite.

Pros

This software is fantastic for documenting tutoring sessions and keeping track of payments from clients and to tutors. If they roll out the UK features of split disbursement and lower credit card fees using a native payment within the app to the US it will be even better.

The API and API support is also excellent

Cons

The calendar synch is one-way and delayed. That may not be a big deal for a brick-and-mortar tutoring business using employed tutors. However for my use case (100% virtual tutoring using independent tutors using different calendars and meeting software) the lack of an effective calendar synch means many of the scheduling and availability "features" are actually in the way and confusing to clients. We can only use tutor cruncher on the "backside" of the appointment to document and charge. As an example of a feature that is desperately needed, the availability needs to be able to automatically update when a tutor schedules something on their personal calendar (similar to Google Calendar appointments). As it stands a tutor would need to constantly manage their tutor cruncher availability. It just isn't worth it for tutors who are doing this part time.

Another issue is that there is currently no way to have fields that only a tutor sees but are uneditable for the tutor. I would love to communicate various poliies and information to turtors inside their TutorCrucnher accounts, but tutro custom fields are editable by the tutor. Seems like a a relatively simple function to no include.

Response from TutorCruncher

Hi Matthew,

Thanks for taking the time to leave us such a detailed review! We're glad to hear that you've found the platform useful. We'll definitely work on making our calendars more intuitive!

Replied 31/05/2024
Sarah
  • Industry: Education Management
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Features
4
Ease of Use
5
Customer Support
4

5.0
Reviewed on 25/09/2024

Great system to use

Very positive! We’re really glad we found it.

Pros

Simplicity, easy to find info, automation, integration with other software

Cons

I wish I could choose more than just paying client to receive some info I send out.

Alternatives Considered

TutorBird

Reasons for Choosing TutorCruncher

I still have ptsd from Zoho. It was awful, siloed functionality, nothing connected

Switched From

Zoho One

Reasons for Switching to TutorCruncher

Seemed better for growth of business overall

Response from TutorCruncher

Hi Sarah, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃

Replied 24/10/2024
Nolene
  • Industry: Education Management
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
4
Features
4
Ease of Use
4
Customer Support
4

5.0
Reviewed on 10/12/2024

Happy Clients

So far so good. Tutor Cruncher has truly added great value and peace of mind !

Pros

We like that everything is in one place as much as possible with our current system.

Cons

We are waiting for the credits system instead of monetary system to be implemented.

Response from TutorCruncher

Hi Nolene, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃

Replied 7/01/2025
Dan
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
1
Features
2
Ease of Use
2
Customer Support
2

1.0
Reviewed on 20/04/2023

rubbish and expensive service

Pros

nothing anymore, because everything breaks after a while on this platform

Cons

absolutely rubbish service: email templates change without me changing anything, failed payment emails don't get sent, credit requests don't work properly, and it all comes at a hefty price from tutor cruncher who is most of the time unable to help.

Response from TutorCruncher

Hi Dan, we are so sorry to hear this. If you ever have any more thoughts on how we can better our services, please don't hesitate to reach out to us.

Replied 3/06/2024
Callie
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Features
3
Ease of Use
4
Customer Support
5

5.0
Reviewed on 21/11/2024

Effective solution for managing your tuition business

Overall, the team are very responsive and support where they can. The roadmap for the development of Tutorcruncher is interesting and will fix some of the issues I currently have within my business.

Pros

I have been using Tutorcruncher for 3 years and it provides a great solution for my business. It helps me to schedule and manage my team and clients and the general running of my business. The team are really responsive to queries.

Cons

There are some features that can be 'clunky' for example, the ability to integrate it with other apps to automate my operations. The payment is also problematic as it isn't always clear on the invoicing what the costs are for, meaning some confusion for my accountant.

Alternatives Considered

TutorBird

Reasons for Switching to TutorCruncher

It seemed to offer a more comprehensive solution.

Response from TutorCruncher

Hi Callie, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃

Replied 7/01/2025
Nicholas
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 6-12 months
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5.0
Reviewed on 12/11/2024

Love Cruncher, Would Recommend

Very very positive. They held our hand the whole way through our onboarding process. [sensitive content hidden] went so above and beyond for us, with full honesty every step of the way.

Pros

I love the transpareny on what is and is not possible. There's too much overpromising in the software space. What it can do, it does the best.

Cons

There are some functions, like auto compatibility to outside websites that we have been able to manage through third party vendors, but it would be better if everything was in house.

Alternatives Considered

Teachworks and TutorBird

Reasons for Choosing TutorCruncher

It was too big a project to create something from scratch.

Switched From

Mindbody

Reasons for Switching to TutorCruncher

The onboarding process. We were helped to manage our huge company to the new system like we mattered to Cruncher.

Response from TutorCruncher

Hi Nicholas, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃

Replied 22/11/2024
Pierre
  • Industry: E-Learning
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Features
4
Ease of Use
3
Customer Support
3

4.0
Reviewed on 25/09/2024

Solid tutor management software for most of our business needs

A nice group of people and a solid product but a few key areas still need improvement

Pros

Tailored to UK regulations and fairly flexible. Can be customised to suit your needs. Does everything you need it to manage a tuition business

Cons

Business analytics functions are severely lacking. They've supposedly been "in progress" since we started using Tutorcruncher 4 years ago and still nothing has changed

Response from TutorCruncher

Hi Pierre, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃

Replied 24/10/2024
Joseph
  • Industry: Education Management
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Features
5
Ease of Use
5
Customer Support
5

5.0
Reviewed on 25/07/2024

Review By Imperium Education

Very happy with it so far and will continue to use.

Pros

Easy to use, works on mobile, can select clients easily.

Cons

Cost could be slightly cheaper. Dashboard of hour delivery could be clearerm

Alternatives Considered

GMDH Streamline

Reasons for Switching to TutorCruncher

Ease of use and positive recommendations by others

Response from TutorCruncher

Hi Joseph, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃

Replied 2/08/2024
Emmanuel
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5.0
Reviewed on 5/09/2024

Best Tutor Management Software Ever

It's been worthwhile. All features are currently working as mentioned in their website.

Pros

The tutor listing feature is really cool. This allows us to list expert tutors for a direct booking by leaners

Cons

The fact that the white label feature isn't really affordable for all.

Alternatives Considered

Teachworks and TutorBird

Reasons for Switching to TutorCruncher

It's affordable, quite easy to use and setup. They've got more features than others as well

Response from TutorCruncher

Hi Emmanuel, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃

Replied 19/09/2024
Andrew
  • Industry: E-Learning
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5.0
Reviewed on 4/06/2024

Essential for the running of my business

Excellent. It's such a well built product.

Pros

TutorCruncher makes my scheduling, invoicing and collecting payment seamless for me and my team of tutors. It saves me hours every week.

Cons

It's a minor thing, but some things, such as marking lessons complete take too many clicks.

Response from TutorCruncher

Hi Andrew, thank you so much for the lovely review and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃

Replied 11/06/2024
Helen
  • Industry: Education Management
  • Company size: 201–500 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5.0
Reviewed on 24/05/2024

Excellent Support

Excellent- we wish we had implemented this system right from the start of our business
It has helped us grow and help more students achieve academic success

Pros

Tutorcruncher is efficient and allows prompt processing of payments. Clients can pay using a variety of methods and receive clear, transparent communication

Cons

Sometimes names are not added in a alphabetical order

Alternatives Considered

TutorBird

Reasons for Switching to TutorCruncher

It was recommended by the Tutors Association

Response from TutorCruncher

Thanks for the lovely review Helen! We look forward to continue working with you in the future :)

Replied 31/05/2024
Julianne
  • Industry: Architecture & Planning
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
5
Features
4
Ease of Use
4
Customer Support
5

5.0
Reviewed on 12/04/2024

Professional Development & Continuing Education

Pros

Incredibly cost efficient, especially for a growing team. Customer service was the best I've experienced within the LMS product world. They have an internal video call software, or you can connect with Zoom.

Cons

It isn't exactly as customizable as I had hoped, but still a great deal for the price. Some functionality feels a bit clunky and confusing, but customer service is very helpful and responsive so I was able to get the hang of it.

Alternatives Considered

Absorb LMS, TutorBird, Pinlearn and Yo!Coach

Reasons for Switching to TutorCruncher

Price and customer service were the top selling points for me. The fact that they are transparent communicators and are upgrading the program all the time is great, as well.

Response from TutorCruncher

Thanks for the lovely review Julianne! We look forward to continue working with you in the future :)

Replied 31/05/2024
Genevieve
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Weekly for 1-5 months
  • Review Source
Value for Money
4
Features
4
Ease of Use
3
Customer Support
4

4.0
Reviewed on 24/09/2024

TutorCruncher Review

Mostly good, however it is very difficult to learn all of the features and navigate the platform. Good amount of support from the team.

Pros

Easy to see calendar for tutors and create jobs

Cons

Difficult to navigate as so many features and takes a lot of time to learn. Difficulty implementing plugins/sockets- customer enquiry form on website is not editable/does not work other than the basic version.

Alternatives Considered

TutorBird

Reasons for Switching to TutorCruncher

Less expensive when you factor in multiple tutors

Response from TutorCruncher

Hi Genevieve, thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃

Replied 2/10/2024
Grace
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
3
Features
3
Ease of Use
3
Customer Support
2

4.0
Reviewed on 18/06/2024

Emerson Tuition

It does the job, but is clunky to use, their are often bugs and agents are not well trained enough to help and language is a barrier.

Pros

The ability for tutors to do their own invoicing and split payments work well and keep us below the VAT threshold.

Cons

The customer service is terrible. The agents try their best, but language barriers seem to be an issue. The questions don't get answered fully the first time round, there is a lot of back and forth until the agent understands what you mean, often you figure out the answer yourself in the process (by elimination) and I have been given wrong information in the past, such as that it is possible to split payment three ways - it is not!! This then caused issues with tutor payments. It would be good if this feature was available, it looks like it should be - but then it doesn't work with Stripe.

Response from TutorCruncher

Hi Grace,
We're sorry to hear that you haven't had the best experience with our customer success team. We are constantly striving to provide our clients with the best customer service and have taken note of your feedback. We are also continually learning and building our knowledge base around how our partners, such as Stripe and Xero, work to give you the best solutions or direct you to helpful resources. If you ever have any more thoughts or questions, please don't hesitate to reach out 😃

Replied 2/08/2024
Amy
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
0
Features
4
Ease of Use
4
Customer Support
5

5.0
Reviewed on 30/07/2024

Good platform for tuition bookings

Pros

Ease of setting up lessons
Lots of adjustable features in the settings
Filtering options for different jobs/ calendar overview
Lesson report options which can be viewed by clients- time saver
Communications- automated lesson reminder emails
Integrated with an online learning platform
Importing users in a bulk upload

Cons

Attendance reports could be improved with various filters
Attendance statistics the same as communication stats
Sometimes too many settings which can confuse users

Response from TutorCruncher

Hi Amy, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃

Replied 2/08/2024
Peter
  • Industry: Education Management
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source
Value for Money
4
Features
5
Ease of Use
5
Customer Support
5

5.0
Reviewed on 25/09/2024

TutorCruncher experience

TutorCruncher is an excellent package for handling client payments. When problems have arisen they have been remedied promptly.

Pros

Very quick and easy to use with extensive help library. Tutors find found it simple to use, even those are not tech savvy. Queries are dealt with promptly by a very helpful team.

Cons

I do not have any major criticisms about TutorCruncher.

Response from TutorCruncher

Hi Peter, thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃

Replied 2/10/2024
Alana
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Weekly for 1+ year
  • Review Source
Value for Money
5
Features
5
Ease of Use
4
Customer Support
5

5.0
Reviewed on 7/06/2024

A simple and effective tutoring management system

We have had a very positive experience with TutorCruncher, with positive feedback from our tutors and clients too. It has allowed us to manage the lessons that take place, the ones that are rescheduled and the ones that are cancelled. All users are notified and it has streamlined our invoicing process.

Pros

TutorCruncher has streamlined my business by ensuring that all lessons are clearly accounted for, and that parents are able to review feedback in a timely manner.

Cons

A bulk import of tutors and clients would be an incredible feature to save time for users. Unfortunately this has not been available and it has been very time consuming adding multiple students, clients and tutors to the system.

Response from TutorCruncher

Thanks for the lovely review Alana! You can bulk import your clients, tutors, and students using the import function found under System > Import. If you have any more thoughts or questions, don't hesitate to give us a shout 😄

Replied 11/06/2024
Samuel
  • Industry: E-Learning
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
4

5.0
Reviewed on 29/09/2024

Great Functionality

Great experience using tutorcruncher it has been great.

Pros

API is well done and useful. Lots of functionality to change things.

Cons

PDF and HTML templates don’t let you access the tutors details very easily to allow the tutors details to be put on invoices

Response from TutorCruncher

Hi Samuel, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher. If you ever have any further thoughts or questions, feel free to reach out! 😃

Replied 24/10/2024
Zeeshan
  • Industry: Education Management
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5.0
Reviewed on 15/10/2024

Highly recommend for tutors and businesses alike

Very positive. Issues addressed quickly and efficiently.

Pros

Easy to use, with a plethora of features designed to make admin as easy as possible. Automated invoicing with Stripe support, integrated lesson spaces, lesson reminders and admin areas. Easy to access support from the developers

Cons

Nothing to mention - does everything we need it to do, and developers happy to take on suggestions.

Response from TutorCruncher

Hi Zeeshan, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃

Replied 22/11/2024
Verified Reviewer
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Weekly for 1-5 months
  • Review Source
Value for Money
3
Features
2
Ease of Use
4
Customer Support
5

4.0
Reviewed on 24/09/2024

Positive experience

It's a very seamless platform overall! The support team are also very friendly.

Pros

It has everything in one place! Saves me from hours of admin in the long run. The priority support chat is also very useful and has detailed and speedy responses. I also love the automated emails and split payments feature!

Cons

Lack of flexibility in custom fields e.g. custom institutions (not just educational ones) when creating a tutor's profile, and not being able to get rid of the 'other' category when creating subjects (i.e. it'd be ideal to create new subjects without it having to fall in this category!)

Response from TutorCruncher

Hello, thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃

Replied 2/10/2024
Tim
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
4
Ease of Use
4
Customer Support
5

5.0
Reviewed on 15/08/2024

The Administration Behind Tutoring

I would describe my overall experience with TutorCruncher to be positive and pleasant.

Pros

Responsive customer service and continual upgrades.

Cons

The time zone of the team is much different than MST.

Response from TutorCruncher

Hi Tim, thank you so much for the lovely review, truly made our day! We're really glad you're enjoying TutorCruncher!

Replied 29/08/2024
Amia
  • Industry: Education Management
  • Company size: Self Employed
  • Used Weekly for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
4

5.0
Reviewed on 5/09/2024

Tutorcruncher is great!

My experience has been great. Tutorcrcuncher has covered a lot of my tutoring business needs.

Pros

Tutorcruncher is easy to use and a great powerhouse to running a tutoring business.

Cons

I do not like the amount of time it may take to speak with someone about any concerns.

Response from TutorCruncher

Hi Amia, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃

Replied 19/09/2024
Craig
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
4
Features
4
Ease of Use
4
Customer Support
3

4.0
Reviewed on 24/09/2024

Tutorcruncher

Very very good. Could be incredible with some changes.

Pros

It works well.
It is very well designed for what we do as a business.

Cons

Not having a mobile app is incredibly irritating. The addition of one would make a huge difference.
Additionally, I would love to be able to customise more, particularly for the client and tutor accounts. There is too much information I don't need and then things I absolutely do need.

Response from TutorCruncher

Hi Craig,

Thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃

Replied 2/10/2024
virginie
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
5
Features
4
Ease of Use
4
Customer Support
5

4.0
Reviewed on 20/11/2024

Great platform

so far, I am really happy about the platform.

Pros

very practical platform for tutoring business with everything in 1 place,

Cons

a lot to learn and lots of settings to put in place but the customer helpdesk [sensitive content hidden] has been very helpful so far . Thank you :)

Response from TutorCruncher

Hi Virginie, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃

Replied 7/01/2025
Lauren
  • Industry: Education Management
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
3
Features
4
Ease of Use
4
Customer Support
4

4.0
Reviewed on 20/06/2024

TutorCruncher

Pros

Easy to upload new clients to the scheduling calendar.

Cons

When you need to delete students on calendars when they have not been 'repeated' when scheduling. Time consuming deleting individual sessions on the calendar.

Response from TutorCruncher

Hi Lauren, your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃

Replied 2/08/2024

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