About TutorCruncher










TutorCruncher pricing
TutorCruncher does not have a free version but does offer a free trial. TutorCruncher paid version starts at US$30.00/month.
Alternatives to TutorCruncher
TutorCruncher Reviews
Feature rating
All TutorCruncher Reviews

- Industry: E-Learning
- Company size: 2–10 Employees
- Used Daily for 1+ year
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Review Source
Great for managing money but awkward for independent tutor scheudling
TutorCruncher is a great product that is generally well-supported and seems to be growing. My company has around 1500 hours documented in the software so far. If you are serious about creating a robust tutoring business I recommend Tutor Cruncher. If you think you may just stay independent I would recommend one of the cheaper tutor management products or just using the Google suite.
Pros
This software is fantastic for documenting tutoring sessions and keeping track of payments from clients and to tutors. If they roll out the UK features of split disbursement and lower credit card fees using a native payment within the app to the US it will be even better.
The API and API support is also excellent
Cons
The calendar synch is one-way and delayed. That may not be a big deal for a brick-and-mortar tutoring business using employed tutors. However for my use case (100% virtual tutoring using independent tutors using different calendars and meeting software) the lack of an effective calendar synch means many of the scheduling and availability "features" are actually in the way and confusing to clients. We can only use tutor cruncher on the "backside" of the appointment to document and charge. As an example of a feature that is desperately needed, the availability needs to be able to automatically update when a tutor schedules something on their personal calendar (similar to Google Calendar appointments). As it stands a tutor would need to constantly manage their tutor cruncher availability. It just isn't worth it for tutors who are doing this part time.
Another issue is that there is currently no way to have fields that only a tutor sees but are uneditable for the tutor. I would love to communicate various poliies and information to turtors inside their TutorCrucnher accounts, but tutro custom fields are editable by the tutor. Seems like a a relatively simple function to no include.
Response from TutorCruncher
Hi Matthew,
Thanks for taking the time to leave us such a detailed review! We're glad to hear that you've found the platform useful. We'll definitely work on making our calendars more intuitive!
- Industry: Education Management
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Great system to use
Very positive! We’re really glad we found it.
Pros
Simplicity, easy to find info, automation, integration with other software
Cons
I wish I could choose more than just paying client to receive some info I send out.
Alternatives Considered
TutorBirdReasons for Choosing TutorCruncher
I still have ptsd from Zoho. It was awful, siloed functionality, nothing connectedSwitched From
Zoho OneReasons for Switching to TutorCruncher
Seemed better for growth of business overallResponse from TutorCruncher
Hi Sarah, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
- Industry: Education Management
- Company size: 51–200 Employees
- Used Daily for 1-5 months
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Review Source
Happy Clients
So far so good. Tutor Cruncher has truly added great value and peace of mind !
Pros
We like that everything is in one place as much as possible with our current system.
Cons
We are waiting for the credits system instead of monetary system to be implemented.
Response from TutorCruncher
Hi Nolene, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
- Industry: Education Management
- Company size: 2–10 Employees
- Used Daily for 1+ year
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Review Source
rubbish and expensive service
Pros
nothing anymore, because everything breaks after a while on this platform
Cons
absolutely rubbish service: email templates change without me changing anything, failed payment emails don't get sent, credit requests don't work properly, and it all comes at a hefty price from tutor cruncher who is most of the time unable to help.
Response from TutorCruncher
Hi Dan, we are so sorry to hear this. If you ever have any more thoughts on how we can better our services, please don't hesitate to reach out to us.
- Industry: Education Management
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Effective solution for managing your tuition business
Overall, the team are very responsive and support where they can. The roadmap for the development of Tutorcruncher is interesting and will fix some of the issues I currently have within my business.
Pros
I have been using Tutorcruncher for 3 years and it provides a great solution for my business. It helps me to schedule and manage my team and clients and the general running of my business. The team are really responsive to queries.
Cons
There are some features that can be 'clunky' for example, the ability to integrate it with other apps to automate my operations. The payment is also problematic as it isn't always clear on the invoicing what the costs are for, meaning some confusion for my accountant.
Alternatives Considered
TutorBirdReasons for Switching to TutorCruncher
It seemed to offer a more comprehensive solution.Response from TutorCruncher
Hi Callie, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
- Industry: Education Management
- Company size: 11–50 Employees
- Used Daily for 6-12 months
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Review Source
Love Cruncher, Would Recommend
Very very positive. They held our hand the whole way through our onboarding process. [sensitive content hidden] went so above and beyond for us, with full honesty every step of the way.
Pros
I love the transpareny on what is and is not possible. There's too much overpromising in the software space. What it can do, it does the best.
Cons
There are some functions, like auto compatibility to outside websites that we have been able to manage through third party vendors, but it would be better if everything was in house.
Reasons for Choosing TutorCruncher
It was too big a project to create something from scratch.Switched From
MindbodyReasons for Switching to TutorCruncher
The onboarding process. We were helped to manage our huge company to the new system like we mattered to Cruncher.Response from TutorCruncher
Hi Nicholas, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
- Industry: E-Learning
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Solid tutor management software for most of our business needs
A nice group of people and a solid product but a few key areas still need improvement
Pros
Tailored to UK regulations and fairly flexible. Can be customised to suit your needs. Does everything you need it to manage a tuition business
Cons
Business analytics functions are severely lacking. They've supposedly been "in progress" since we started using Tutorcruncher 4 years ago and still nothing has changed
Response from TutorCruncher
Hi Pierre, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
- Industry: Education Management
- Company size: Self Employed
- Used Daily for 2+ years
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Review Source
Review By Imperium Education
Very happy with it so far and will continue to use.
Pros
Easy to use, works on mobile, can select clients easily.
Cons
Cost could be slightly cheaper. Dashboard of hour delivery could be clearerm
Alternatives Considered
GMDH StreamlineReasons for Switching to TutorCruncher
Ease of use and positive recommendations by othersResponse from TutorCruncher
Hi Joseph, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃
- Industry: Education Management
- Company size: 2–10 Employees
- Used Daily for 6-12 months
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Review Source
Best Tutor Management Software Ever
It's been worthwhile. All features are currently working as mentioned in their website.
Pros
The tutor listing feature is really cool. This allows us to list expert tutors for a direct booking by leaners
Cons
The fact that the white label feature isn't really affordable for all.
Reasons for Switching to TutorCruncher
It's affordable, quite easy to use and setup. They've got more features than others as wellResponse from TutorCruncher
Hi Emmanuel, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃
- Industry: E-Learning
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Essential for the running of my business
Excellent. It's such a well built product.
Pros
TutorCruncher makes my scheduling, invoicing and collecting payment seamless for me and my team of tutors. It saves me hours every week.
Cons
It's a minor thing, but some things, such as marking lessons complete take too many clicks.
Response from TutorCruncher
Hi Andrew, thank you so much for the lovely review and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃
- Industry: Education Management
- Company size: 201–500 Employees
- Used Daily for 2+ years
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Review Source
Excellent Support
Excellent- we wish we had implemented this system right from the start of our business
It has helped us grow and help more students achieve academic success
Pros
Tutorcruncher is efficient and allows prompt processing of payments. Clients can pay using a variety of methods and receive clear, transparent communication
Cons
Sometimes names are not added in a alphabetical order
Alternatives Considered
TutorBirdReasons for Switching to TutorCruncher
It was recommended by the Tutors AssociationResponse from TutorCruncher
Thanks for the lovely review Helen! We look forward to continue working with you in the future :)
- Industry: Architecture & Planning
- Company size: 11–50 Employees
- Used Daily for 1-5 months
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Review Source
Professional Development & Continuing Education
Pros
Incredibly cost efficient, especially for a growing team. Customer service was the best I've experienced within the LMS product world. They have an internal video call software, or you can connect with Zoom.
Cons
It isn't exactly as customizable as I had hoped, but still a great deal for the price. Some functionality feels a bit clunky and confusing, but customer service is very helpful and responsive so I was able to get the hang of it.
Reasons for Switching to TutorCruncher
Price and customer service were the top selling points for me. The fact that they are transparent communicators and are upgrading the program all the time is great, as well.Response from TutorCruncher
Thanks for the lovely review Julianne! We look forward to continue working with you in the future :)
- Industry: Education Management
- Company size: 2–10 Employees
- Used Weekly for 1-5 months
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Review Source
TutorCruncher Review
Mostly good, however it is very difficult to learn all of the features and navigate the platform. Good amount of support from the team.
Pros
Easy to see calendar for tutors and create jobs
Cons
Difficult to navigate as so many features and takes a lot of time to learn. Difficulty implementing plugins/sockets- customer enquiry form on website is not editable/does not work other than the basic version.
Alternatives Considered
TutorBirdReasons for Switching to TutorCruncher
Less expensive when you factor in multiple tutorsResponse from TutorCruncher
Hi Genevieve, thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃
- Industry: Education Management
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Emerson Tuition
It does the job, but is clunky to use, their are often bugs and agents are not well trained enough to help and language is a barrier.
Pros
The ability for tutors to do their own invoicing and split payments work well and keep us below the VAT threshold.
Cons
The customer service is terrible. The agents try their best, but language barriers seem to be an issue. The questions don't get answered fully the first time round, there is a lot of back and forth until the agent understands what you mean, often you figure out the answer yourself in the process (by elimination) and I have been given wrong information in the past, such as that it is possible to split payment three ways - it is not!! This then caused issues with tutor payments. It would be good if this feature was available, it looks like it should be - but then it doesn't work with Stripe.
Response from TutorCruncher
Hi Grace,
We're sorry to hear that you haven't had the best experience with our customer success team. We are constantly striving to provide our clients with the best customer service and have taken note of your feedback. We are also continually learning and building our knowledge base around how our partners, such as Stripe and Xero, work to give you the best solutions or direct you to helpful resources. If you ever have any more thoughts or questions, please don't hesitate to reach out 😃
- Industry: Education Management
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Good platform for tuition bookings
Pros
Ease of setting up lessons
Lots of adjustable features in the settings
Filtering options for different jobs/ calendar overview
Lesson report options which can be viewed by clients- time saver
Communications- automated lesson reminder emails
Integrated with an online learning platform
Importing users in a bulk upload
Cons
Attendance reports could be improved with various filters
Attendance statistics the same as communication stats
Sometimes too many settings which can confuse users
Response from TutorCruncher
Hi Amy, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃
- Industry: Education Management
- Company size: Self Employed
- Used Daily for 1+ year
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Review Source
TutorCruncher experience
TutorCruncher is an excellent package for handling client payments. When problems have arisen they have been remedied promptly.
Pros
Very quick and easy to use with extensive help library. Tutors find found it simple to use, even those are not tech savvy. Queries are dealt with promptly by a very helpful team.
Cons
I do not have any major criticisms about TutorCruncher.
Response from TutorCruncher
Hi Peter, thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃
- Industry: Education Management
- Company size: 11–50 Employees
- Used Weekly for 1+ year
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Review Source
A simple and effective tutoring management system
We have had a very positive experience with TutorCruncher, with positive feedback from our tutors and clients too. It has allowed us to manage the lessons that take place, the ones that are rescheduled and the ones that are cancelled. All users are notified and it has streamlined our invoicing process.
Pros
TutorCruncher has streamlined my business by ensuring that all lessons are clearly accounted for, and that parents are able to review feedback in a timely manner.
Cons
A bulk import of tutors and clients would be an incredible feature to save time for users. Unfortunately this has not been available and it has been very time consuming adding multiple students, clients and tutors to the system.
Response from TutorCruncher
Thanks for the lovely review Alana! You can bulk import your clients, tutors, and students using the import function found under System > Import. If you have any more thoughts or questions, don't hesitate to give us a shout 😄
- Industry: E-Learning
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Great Functionality
Great experience using tutorcruncher it has been great.
Pros
API is well done and useful. Lots of functionality to change things.
Cons
PDF and HTML templates don’t let you access the tutors details very easily to allow the tutors details to be put on invoices
Response from TutorCruncher
Hi Samuel, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher. If you ever have any further thoughts or questions, feel free to reach out! 😃
- Industry: Education Management
- Company size: Self Employed
- Used Daily for 6-12 months
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Review Source
Highly recommend for tutors and businesses alike
Very positive. Issues addressed quickly and efficiently.
Pros
Easy to use, with a plethora of features designed to make admin as easy as possible. Automated invoicing with Stripe support, integrated lesson spaces, lesson reminders and admin areas. Easy to access support from the developers
Cons
Nothing to mention - does everything we need it to do, and developers happy to take on suggestions.
Response from TutorCruncher
Hi Zeeshan, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
- Industry: E-Learning
- Company size: Self Employed
- Used Weekly for 1-5 months
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Review Source
Positive experience
It's a very seamless platform overall! The support team are also very friendly.
Pros
It has everything in one place! Saves me from hours of admin in the long run. The priority support chat is also very useful and has detailed and speedy responses. I also love the automated emails and split payments feature!
Cons
Lack of flexibility in custom fields e.g. custom institutions (not just educational ones) when creating a tutor's profile, and not being able to get rid of the 'other' category when creating subjects (i.e. it'd be ideal to create new subjects without it having to fall in this category!)
Response from TutorCruncher
Hello, thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃
- Industry: Education Management
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
The Administration Behind Tutoring
I would describe my overall experience with TutorCruncher to be positive and pleasant.
Pros
Responsive customer service and continual upgrades.
Cons
The time zone of the team is much different than MST.
Response from TutorCruncher
Hi Tim, thank you so much for the lovely review, truly made our day! We're really glad you're enjoying TutorCruncher!
- Industry: Education Management
- Company size: Self Employed
- Used Weekly for 2+ years
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Review Source
Tutorcruncher is great!
My experience has been great. Tutorcrcuncher has covered a lot of my tutoring business needs.
Pros
Tutorcruncher is easy to use and a great powerhouse to running a tutoring business.
Cons
I do not like the amount of time it may take to speak with someone about any concerns.
Response from TutorCruncher
Hi Amia, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃
- Industry: Education Management
- Company size: 11–50 Employees
- Used Daily for 1-5 months
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Review Source
Tutorcruncher
Very very good. Could be incredible with some changes.
Pros
It works well.
It is very well designed for what we do as a business.
Cons
Not having a mobile app is incredibly irritating. The addition of one would make a huge difference.
Additionally, I would love to be able to customise more, particularly for the client and tutor accounts. There is too much information I don't need and then things I absolutely do need.
Response from TutorCruncher
Hi Craig,
Thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃
- Industry: Education Management
- Company size: 2–10 Employees
- Used Daily for 1-5 months
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Review Source
Great platform
so far, I am really happy about the platform.
Pros
very practical platform for tutoring business with everything in 1 place,
Cons
a lot to learn and lots of settings to put in place but the customer helpdesk [sensitive content hidden] has been very helpful so far . Thank you :)
Response from TutorCruncher
Hi Virginie, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
- Industry: Education Management
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
TutorCruncher
Pros
Easy to upload new clients to the scheduling calendar.
Cons
When you need to delete students on calendars when they have not been 'repeated' when scheduling. Time consuming deleting individual sessions on the calendar.
Response from TutorCruncher
Hi Lauren, your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃