About RoboHead











RoboHead pricing
RoboHead does not have a free version and does not offer a free trial. RoboHead paid version starts at US$30.00/month.
Alternatives to RoboHead
RoboHead Reviews
Feature rating
All RoboHead Reviews

- Industry: Entertainment
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Robohead a great tool for project management
Robohead has greatly increased efficiency in my department and allowed for dynamic project management. I would heartily recommend it.
Pros
Robohead has greatly increased efficiency in planning, managing, and routing projects. It is easy for our clients to interact with and allows us to keep track of comments and revisions. It is also very helpful with task management, allowing custom reports and triggered notifications to keep on top of the work.
Cons
There a few missing features that would be helpful: private annotations on review comments, project completion triggered by all tasks being completed
- Industry: Sports
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
Switched to Robohead with Great Ease
My team went from guinea pig for the use of Robohead at our company to now the entire company is using it. From my perspective we are all using it with ease.
Pros
Robohead was very easy to learn and use. It is fairly intuitive. It's been a great asset at my company to submit and fulfill requests for all departments of the company.
Cons
There are a few minor issues that I have but I'm not sure if it's user error or what. The due dates for projects to line up across views when multiple people are assigned to a project. As a photo editor my deadline is often different that a designer or art director's due date. In my task view the final deadline is what I see but in the details the due date is different.
- Industry: Entertainment
- Company size: 51–200 Employees
- Used Daily for 6-12 months
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Review Source
Jordan Brown's Review of RoboHead
Pros
It lists all tasks in an easy to read format
Cons
The interface is not intuitive and there are strict parameters for adding information
- Industry: Higher Education
- Company size: 201–500 Employees
- Used Daily for 6-12 months
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Review Source
Managing a Marketing Team supporting multiple Departments
Pros
Robohead is incredibly robust for creative/marketing teams who need a project management tool geared toward this industry. And they have amazing support and training opportunities, plus a phenomenal team to guide you at anytime.
Cons
It has a very steep learning curve. Takes time to invest in the learning because it is so comprehensive or robust.
Alternatives Considered
WorkzoneReasons for Switching to RoboHead
It had all the features we needed, we just were not utilizing the tool to our fullest capacity yet. Not sure when we will as it is so robust.
- Industry: Hospital & Health Care
- Company size: 10,000+ Employees
- Used Daily for 1+ year
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Review Source
Projects are Made Easier with RoboHead
I started using RoboHead after I had experience with another PM software (Wrike) which was extremely user-friendly and easy to learn. RoboHead had a little bit more of a learning curve, which admittedly made me a little slow to embrace the software. Since then, I've really come around on RoboHead and found it to be quite useful. I think the software could be a little more streamlined and the UI could definitely use a face lift.
I would look at Wrike for inspiration on the UI side, but think that RH is vastly superior on the actual planning/backend side of things.
Pros
I like the organization that it provides for my day to day operations and the ease of reviewing creative.
Cons
The lack of being able to build subtasks under tasks can make things difficult. I think the UI is a little underwhelming, and could be improved to make the product look/feel more advance. Also mobile functionality is a major weakness for a marketing managers who are on the road and not always in front of a computer. I feel severely handcuffed if I have to do anything in RH on mobile. This is probably an issue on my team's end, but sometimes individuals get buried with RH email notifications and can't easily discern priority ones.
Response from Aquent
Thanks for the honest and thorough review, Richard. Your critiques of our UI and mobile experience have been noted and shared with our Product team. Thank you for the input!
- Industry: Computer & Network Security
- Company size: 10,000+ Employees
- Used Daily for 2+ years
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Review Source
RoboHead a GREAT tool to improve your business results
I've loved the use of the tool for my daily activities, and it has helped us so much to achieve our goals.
Pros
The functionality of the tool, ease of use, and adaptability make it a great day-to-day tool to ensure the team success!
Cons
I think the only "down side" would be that not many people know about this tool, so training is a must when adopting it.
- Industry: Consumer Goods
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
D Verdino RH feedback
I have been using RoboHead for 7 years now and I love it. There is honestly never a bad day with it. It is user friendly and I like how you can post everything that you need in once spot.
Pros
I like how organized it is and how it breaks down the project list and how you can mark the status of your projects.
Cons
Not being able to hit 'next' when you are in a project. It would be nice if you can just hit a next button on your project that you are in, rather then going back to the 'projects' tab.
- Industry: Graphic Design
- Company size: 51–200 Employees
- Used Weekly for 2+ years
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Review Source
Robohead a Good Way to be Organized
My overall experience is positive! I know I can go back to an archived older job and still see what happened in a particular job.
Pros
I like that my jobs are all in one orderly place. Its easy to see all my communications also in one place.
Cons
Sometimes I find the correspondence back and forth in a trail in a note hard to follow or rather hard to find a specific back and forth conversation.
- Industry: Health, Wellness & Fitness
- Company size: 5,001–10,000 Employees
- Used Daily for 2+ years
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Review Source
Great Support Team!
Been a great experience but the experience has been great thanks to our support team at Aquent.
Pros
Love the help and advice the Aquent team provides! We meet periodically throughout the year with ideas and challenges that we face as we try to find more effective and efficient ways to work as an organization and RoboHead is a tool that has been very helpful in our processes. With the help of [sensitive content hidden] and the Aquent team, they have really helped with maximizing the tools capabilities for our organization. Thank you!
Cons
Can be too stringent based on where fields are and may need to make overarching changes to get the update needed. Most of the time, we find a work around.
- Industry: Insurance
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
Excellent project management tool
Pros
I love the reporting aspect and functionalities. They're quick and easy to use and give us the whole picture of all projects at once.
Cons
I can't personalize RoboHead to my own preferences vs. my organization's (i.e. making project statuses various colors, making my own project statuses). I also wish there was a way to filter notes where I'm tagged only or for projects I'm managing only.
- Industry: Higher Education
- Company size: 10,000+ Employees
- Used Daily for 2+ years
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Review Source
Good management system
Overall, the experience has been very good. We try to utilize all the options available to us, but probably need to make more time to do so. It is great at keeping us on task. I like the ability to create campaigns.
Pros
I like that all tasks and comments can be kept together, as well as reviews and various versions of reviews. I like the ease of editing online.
Cons
I don't like that only one client can see be on the project. It would be helpful if two clients within the same unit could track from start to finish.
Alternatives Considered
Lytho WorkflowReasons for Choosing RoboHead
Basecamp was not robust enough, especially the review process.Switched From
BasecampReasons for Switching to RoboHead
Pricing and ease.- Industry: Information Technology & Services
- Company size: 501–1,000 Employees
- Used Daily for 2+ years
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Review Source
RoboHead review
Overall, I really like it. This is the second company where I have implemented RoboHead for our team.
Pros
I like that it is purpose-built for managing creative projects and their workflow.
Cons
The UI/UX is dated and needs updating for a better customer experience.
Reasons for Choosing RoboHead
The other tools didn't give us enough insight into the important data we need to manage creative projects.Reasons for Switching to RoboHead
Workfront was much too expensive. Monday.com wasn't full featured enough.- Industry: Medical Devices
- Company size: 10,000+ Employees
- Used Daily for 1+ year
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Review Source
A Generally Positive Experience using RoboHead
It's been a positive experience overall!
Pros
It's very easy to add and edit tasks. We are able to switch roles and responsibilities on projects easily between designated users.
Cons
It's important because we do pre-production work on many projects at the same time. It would be nice to have a better unified way of viewing "My Work" where projects were grouped together in a clear way. as it stands it's just a huge task list and it's hard to tell which task belongs to which project, even if you sort by "job" number. It would be nice if this information was presented in a clearer way.
- Industry: Health, Wellness & Fitness
- Company size: 51–200 Employees
- Used Weekly for 1+ year
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Review Source
Pretty good.
pretty good. Could be better. I can see all the points of potential, but it gets the job done.
Pros
I like that it's structured and there's lots of ways to connect communication points within a team and an external project requester.
Cons
The lack of customization, the rigidity of the templates, the flow of building projects and communications. It seems unnecessarily messy and not an easy on the eyes interface.
- Industry: Financial Services
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
Help keep our team focused and on track
Helps to keep track of priorities, deadlines, and who is involved. Makes us to be accountable.
Pros
Easy to set up and learn; keeps us on track; love the ability to make edits and share with the entire team
Cons
If team members do not pay attention, they can easily turn to using email again for approval. We also need guidance/training on duplicating past events each year; we seemed to have duplicated the dates as well (deadlines) and then requires us to take time to change them.
- Industry: Construction
- Company size: 501–1,000 Employees
- Used Monthly for 1+ year
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Review Source
5 star review
Every time I have used Robohead it was fast & easy
Pros
I like Robohead for its ease of use and it is very easy to understand
Cons
I have not yet found any cons with Robohead
- Industry: Performing Arts
- Company size: 501–1,000 Employees
- Used Daily for 6-12 months
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Review Source
RoboHead Review
Pros
I like how I am able to see all the projects at once, and how easy it is to use certain functions in reference to leaving comments and etc.
Cons
I wish there was an easier way for when looking at a project and if you don't have to do anything going back to where you left on on the list to catch up versus having to do multiple steps and sometimes recheck projects to find out where you left off.
- Industry: Hospitality
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
Satisfactionb Quaranteed
Project management
Pros
The product is very easy to use. Simple to train others on.
Cons
Updates can be time consuming and use is slow at first
- Industry: Insurance
- Company size: 201–500 Employees
- Used Daily for 2+ years
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Review Source
I love robohead
We keep track of all of our marketing documents for our health plan
Pros
I love all the features especially tagging people in the notes sections
Cons
I think the search tool function could be a bit better, like searching for key terms
- Industry: Internet
- Company size: 10,000+ Employees
- Used Daily for 6-12 months
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Review Source
Robohead is simply the best!
I like Robohead!
Pros
Good overview of all your projects, you know exactly what is going on :)
Cons
Sometimes our Team members from the Brand Team need long to actually reply
- Industry: Higher Education
- Company size: 51–200 Employees
- Used Monthly for 1-5 months
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Review Source
Great for Project Management
Pros
As an Admissions Counselor, I need to create marketing materials as well as promotional pieces, RoboHead allows me to work with our Media and Marketing team collaboratively.
Cons
Tracking where a project is at in the process could be better.
Response from Aquent
Thanks for sharing your experience! We strive to make collaboration like this as seamless as possible!
- Industry: Automotive
- Company size: 10,000+ Employees
- Used Daily for 2+ years
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Review Source
RoboHead Users for 20+ years
With the sheer amount of projects within our department, RoboHead has been an essential tool for us. Fantastic support and we look forward to possibly integrating other tools into our cloud.
Pros
We love how customizable RoboHead is. Our team is easily able to learn how to create fields for data we want to gather based on project type. Additionally, the support offered by RoboHead is key. Reaching out to the support team garners a very quick response. Our team has submitted several enhancements requests which have been implemented which is awesome. Our team wanted to streamline how we were providing files to our printers and other vendors. Each group within the team was using either a vendor FTP, email, or RoboHead. We created library folders for each team with specific permissions and create notes for each file delivered. This provides us with proof of file transfer and receipt by the vendors and is consistent across the teams.
Cons
There could be some expansion on the Roboscripts. For instance, if a review in a specific project type is marked as complete and approved, we'd like to automate that the review files automatically transfer to the files tab of the project.
- Industry: Insurance
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
Robohead offers a complete package to manage projects, including timelines, resources and...
Excellent! The help desk is the BEST. The software is NEVER down and they are always upgrading to meet the needs of the businesses they serve.
Pros
Robohead has plenty of features that allow you to customize the information gathering that you need, specifically to your team and business.
Cons
None! As our team has grown, Robohead has added the most needed features.
- Industry: Financial Services
- Company size: 11–50 Employees
- Used Daily for 1-5 months
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Review Source
Helpful new project management platform
The experience with RoboHead has been great so far! We have only been using the platform for less than 3 months, but the implementation, training, and support has been A+. It seems like everyone at RoboHead is dedicated to providing the best software for your business needs, or the best support possible, and even has an area where you can submit enhancement suggestions - amazing!!
Pros
The user experience within the platform is great. Everything is well-laid out, and easy to read and navigate. I love that RoboHead offers many different reporting chart types, making it easy to switch between different options depending on your user role or need. The ability to holistically look at a campaign, then narrow down to a project, or task view, but also see all tasks and reviews together on a project view, make for great organization!
Cons
Robohead does not have a high-level team or account calendar (yearly, but able to be viewed monthly), which would be super helpful when looking at, for example, all the campaigns going on for the year or quarter, or seeing which social media posts or blog posts are planned to go out on a certain day.
Response from Aquent
Thanks for the feedback, Rhilee! We have plans to enhance our calendaring functionality, so stay tuned! Cheers!
- Industry: Entertainment
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
I'd Be Lost
I have been very happy with Robohead, especially since transitioning over from the Legacy version to this version.
Pros
I find that the most impactful thing for me as a project manager is to go in to one place to see what the status of all of my projects. I can see where the hold ups are and keep things moving smoothly.
Cons
I wish there were an easy way to route our emails. Currently in order to be able to test all of the links we route these outside of Robohead.
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