Notion

Pros

Love the easy to use interface, flexibility to create whatever tools you want, unlimited data and file uploads, Notion charts, and automations

Cons

Can't really think of anything I don't like except the expensive price

Alternatives Considered

Reasons for Choosing Notion

Switched From

Reasons for Switching to Notion

Pros

The flexibility is incredible, you can customize it to fit almost any workflow, from task management to knowledge bases, all in one app.

Cons

It can be overwhelming for new users, and some advanced features feel hidden behind a learning curve, offline access could also be more reliable

Pros

Their forms are fully customizable and can be used for any number of things. Including knowledge base articles or even taking notes during meetings. They also have different permission settings, but we shared articles across our whole company

Cons

The search capabilities are not the best.

Pros

Ease of use and cross-compatibility with other software like Asana, etc.

Cons

While the developers seem responsive to their users needs, non-critical but seemingly major items can take forever to be resolved

Alternatives Considered

Reasons for Choosing Notion

Switched From

Reasons for Switching to Notion

Pros

I love the ability to combine notes, code, project management, wiki building and documentation under one interface.

Cons

Some of the text editing can be a little quirky until you get used to the interface, but this is improving swiftly.

Pros

I have so many favorite Notion Features! I will try to list them all. Some things I love: The templates - you can purchase templates or find some for free. (You can also learn to create your own templates. I am not that advanced yet, but one day when I have time I'd love to learn more). I absolutely LOOOOVE the search feature and utilize it pretty much daily (multiple times a day even). This saves SO much time. Think about it: with a physical notebook, you have to scan the pages to find specific information (when studying, looking for a specific recipe you’ve written down, etc) but with Notion? Just use the search bar to search a phrase, term, whatever you're looking for, and bam: there it is!!
I could go on and on about all of the features I love about Notion, but I'll include a list of the ways I use it daily: daily journaling with the built-in journal feature (I customized it to my preference), checklists (to help me organize daily, weekly, monthly tasks), the Pomodoro Technique template is awesome (set a timer and really focus on each task at hand!); I regularly use the "Toggle" feature so that my pages aren't too terribly long, I can open the toggle to see more information. I absolutely LOVE that you can embed YouTube Videos, webpages, PDFs, images and more right into Notion! This has helped me organize things so well! I love the "Reading" List! You can add books you'd like to read, you're currently reading, rate the book and include tons of info. I've taken it a step further an added my e-books, chapter summaries, etc to keep all of my book information together and easily assessible for quick refreshers at any time! I could honestly go on all day about all of the amazing, helpful, and time-saving features within Notion.

Cons

I honestly cannot identify much that I like least about Notion. So far I am loving each feature. As with anything, some things may take time to practice and figure out (an example is creating my own templates using formulas etc to meet specific need, but I'll work on that later when time allows). Overall, Notion is VERY intuitive and easy to use.

Pros

Project management is pretty great, helps with brainstorming, lists, tasks, and organizing ideas, templates are time-savers, easy to access on computer or phone (offline access is also a plus)

Cons

Limited/nonexistent design customizations, cannot manage complex projects, feels clunky at times, occasional lags with loading sections, search functionality leaves a little to be desired, challenging to learn for newbies to organizational software

Pros

What I like most about Notion is that it has infinite possibilities on how to use it. I can use it for business to track my project management but I can also set it up to help me run a Dungeons & Dragons session in my free time.

Cons

What I like least about Notion is that some of my clients find it too complicated to use. They are usually not very tech-savvy.

Alternatives Considered

Reasons for Switching to Notion

Pros

It is very easy to be used, and extremely flexible to let users achieve what they want. Even more flexible and user-friendly than a custom common spreadsheet

Cons

Its flexibility has a downside: it may be too much and leave the user with a sense of not knowing how to proceed, because of the excessive freedom sometimes

Pros

I like the versatility that Notion offers. You can organize almost any kind of information, and I like the most the capability to change between views, for example from table view to calendar view.

Cons

For some users like me, who overthink and want to have everything organized and categorized, Notion could represent a danger: you spend more time organizing things than actually getting things done, but I think this is not a problem of the tool but a risk to the users. Self-control is recommended!

Pros

I liked Notion's flexibility in creating customized pages, databases, and templates, which allowed me to tailor it perfectly for content planning and project management.

Cons

What I liked least was the learning curve, as setting up complex workflows or databases could take time. It also lacked some advanced project management features compared to dedicated tools.

Pros

I absolutely adore the whole database philosophy which allows me to collect data about things I own, things I know, ideas and other things I like to have in one place. The best thing is that I can nest any database (or a piece of it) everywhere I want.

Cons

There are two things I do not enjoy. Time management could be improved, more into Asana/Clickup philosophy. Since it does not work this way, I use other app to manage my tasks even though I thought Notion could be one-in-all solution.
The other things is the impossibility to make notes unhierarchical, which I truly like. But well, Notion way of working is deeply hierarchical.

Pros

Over the couple of years, Notion has become my everyday buddy. This has been the easiest platform that allowed me to manage multiple projects at the same time. I'm a website designer by profession so I require a platform where I can track my different projects or clients.
I can mention particular team members in the projects I want.
In simple words, I would say Notion is a perfect tool for teams.
I can easily create different projects and attach links or media files in them. It also allows you to prioritize tasks.

Cons

For cons, I would say that Notion sometimes can be very overwhelming for many users to use. It can be confusing for new users as there are so many tools and options to use. I myself got confused in my initial days of using Notion. I generally forget how to start a new line, or break lines after every link I add. Some people who like flashy colors or graphics may find it boring.

Pros

Notion's flexibility and customization options are what I like most. It allows users to create and organize information in a way that suits their needs, whether for personal projects, team collaboration, or even complex workflows. The ability to integrate different types of content like text, images, databases, tasks into one platform and then link them.

Cons

Notion can be slow with large pages, has a steep learning curve, and offers limited offline access. Also it sometimes fail to last locally saved copy

Pros

I admire Notion's user interface. It's super simple and has set the industry standard for markdown text editing. I also love Notion's flexibility—you can start simple and build a very comprehensive toolkit with its blocks. It's a great combination of efficiency and aesthetics.

Cons

Once you get a hold of things you may realise that Notion has certain limitations that you didn't think of at first, because everything seemed possible at first. Notion has databases, but they are not as powerful as Airtable's. Notion has an AI agent, but this alone won't help you build an extensive knowledge base agent.

Alternatives Considered

Reasons for Switching to Notion

Pros

Notion offers many customizable templates for quick set up. With Notion you can assign tasks to individual team members and set due dates for everyone to know what they need to do and when. Has collaboration tools which makes us to work effectively and communicate perfectly while working on projects.

Cons

May not be best for scalability,but it has been so helpful.

Pros

Notion is an amazing product. It has endless possibilities and features that improve your efficiency and productivity. For you and all your team.
Although initially it's quite overwhelming, after a quick setup of pages it's very easy to use.
It can be your CRM, your Task Manager, your drive.. basically anything you want, you just have to get your hands on it and setup the pages. Great for everyday tasks too.

Cons

There's no big negative on Notion. The two main issues would be:
It does everything. LITERALLY Everything a team needs, so be prepared to "learn" how to use it. It's a lot, and initially it's quite daunting.
No integration with google docs, calendar etc. and in general Gsuite. This, for me, is the biggest drawback. an example: Task management, is only on notion, but if you want to assign a task to a specific slot on your Google calendar, you cant. This is a huge miss, which reduces the efficiency of the platform.

Alternatives Considered

Reasons for Switching to Notion

Pros

I like that Notion is highly customizable. It can be both a project management tool and a database. You can create any type of field and enter the relevant information. You can add as much or as little information as you want. Therefore, you can use it to keep research notes organized and plan the project in the same app. Thus, it is much more versatile than straight forward project management tools.

Cons

The app is a bit buggy and resource intensive. Often it will cause my iPad Pro to have a meltdown and I have to shut down to get it to work again.

Pros

Notion makes organizing and note taking far easier than other current options. Being able to organize pages into databases and tables means I can manage my work load as a type of list with all the notes on each piece of work contained in a page tied to that list. The elements such as code blocks also make adding reference notes so much easier to come back to and use in future. It keeps me very organized. As a non-enterprise user the options are still endless and provides a good case to bring others on board as a collaborative tool - especially when it comes to sharing process documentation.

Cons

Unless it's changed, there were some promising options of integrating with mail calendars but it didn't look like this was suitable for work mail / Office 365.

Pros

It's the best software ever that is able to prioritize tasks and organize them effectively, which helps me stay on top of my workload. I can't live without him and love his ability to create detailed timelines and milestones, ensuring my projects st

Cons

I love this program, there are no negatives

Pros

I love how customizable everything is, I can create pages to represent any kind of information.

Cons

Database views are often confusing and not intuative.

Pros

I love how customizable Notion is. The workspace can be 100% tailored to my individual work needs, which maximizes my efficiency.

Cons

Initially, Notion can be intimidating. It’s hard to know where to start and how to begin creating the perfect workspace, but once you do start it ends up being intuitive.

Alternatives Considered

Pros

Notion has evolved incredibly over the years. With more and more intergrations, it lies at the central core of our customer journey. Providing complete up-to-date real time data, collaboration tools. active monitoring to name just a few. Acting as a complete solution for our needs, it also serves as a convenient database housed under one roof. Add to that the versatility of Notion, there's not much that cannot be achieved.

Cons

As I mentioned. above, for everything that you can do in Notion, its difficult to fault. Even the pricing is very fair.

Pros

I liked the most the progress tracker and the feature to do it through app

Cons

I liked least the working with group feature and it was a premium feature

Pros

Notion provides us with the ability to generate and sort different types of material, from simple notes to complex databases, wikis, work lists and more. This versatility gives us the possibility to conceive our own designs and procedures to suit our particular needs. It offers a variety of customization possibilities, such as templates, transformation tools and integration with different apps. It gives us the opportunity to customize the software according to the needs and work procedures. It supports collaboration among staff members, allowing all staff members to collaborate and work on documents live and in real time. This feature is particularly interesting for remote employees who need to collaborate in different time zones.

Cons

Notion's text editor offers a number of presentation possibilities, however, I think there may be a limitation in terms of customization. Notion does not have strong automation features like other knowledge management tools. This may be a difficulty for users who require quite a bit of automation to shorten their work cycles and decrease hand work.