About eBASE

eBASE is a cloud-based facilities management software designed to help businesses manage work orders, facility rentals, digital logs, forms, inspections, project scheduling and more. Key features include version control, forms creation and design, file storage, access controls, electronic signature, inspection management and asset tracking. Teams using eBASE can create forms to report and store institutional processes and incidents. The application allows managers to track capital projects including details such as project scheduling, budgets, asset replacement and cost analysis, which are compatible with various capital planning solutions. Additionally, it enables supervisors to capture employee hours and manage associated data across modules. eBASE lets facilities record and track lockset and key inventory by assigning keys to contractors. The form logic module allows administrators to create custom permissions and templates, receive notifications for next steps and generate occupational health and safety incident reports online. eBASE is available on an annual subscription and support is extended via phone, email and inquiry form.
eBASE Software - eBASE new asset
eBASE Software - eBASE forms
eBASE Software - eBASE digital logs
eBASE Software - eBASE work orders
eBASE Software - eBASE programs
eBASE Software - eBASE employee details
eBASE Software - eBASE new asset - thumbnail
eBASE Software - eBASE forms - thumbnail
eBASE Software - eBASE digital logs - thumbnail
eBASE Software - eBASE work orders - thumbnail
eBASE Software - eBASE programs - thumbnail
eBASE Software - eBASE employee details - thumbnail

eBASE pricing

eBASE does not have a free version but does offer a free trial.

Starting Price:
Not provided by vendor
Free Version:
No
Free trial:
Yes

Alternatives to eBASE

Odoo Point of Sale (POS) is part of Odoo’s integrated suite of business applications. The module is available both on...
UpKeep's CMMS is a modern maintenance and asset management solution for your team. From your desktop to your phone and...

QT9 QMS

QT9 Quality Management Software is a web-based QMS software used by companies to comply with ISO and FDA quality...

AroFlo

AroFlo is a cloud-based job management solution that helps businesses automate the job management lifecycle. It is...
simPRO is a powerful job management software solution created by trade contractors, for trade contractors. If your...

monday.com

monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and...

eBASE Reviews

Feature rating

Value for Money
4.5
Functionality
4.5
Ease of Use
4.5
Customer Support
5
5 reviews of 39 View all reviews
Mark K.
  • Industry: Facilities Services
  • Company size: 201-500 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 18/01/2021

Well worth the investment

We use them for daily site logs, health and safety inspections and equipment maintenance with the work order system.

Pros

Ebase has been a great product to use and grow with our school Board, We have slowly added components on as required and increased our users from office staff to on site staff as well as custodial staff. Customer support has been exceptional with responses and questions and have been able to tailor to our needs. Very user friendly.

Cons

The only con was getting our 500 staff trained on this program as we switched from a completely different type of program for our work order system. Ebase helped with multiple training sessions as needed and willing to set up virtual sessions to be able involve all parties.

Radu B.
  • Industry: Education Management
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

4
Reviewed on 25/01/2021

User perspective and feed back as a manager of the team which use the product

Tracking manpower of custodians and maintenance team, daily functionality of the tasks scheduling. Its easy to use, easy to get around practically self explanatory.

Pros

The e-base software is easy to use, specifically on a day to day basis, recurring WO functions works well to maintain facilities, asset management is really useful on creating a budget and asses equipment cycle function and replacement. Recently we integrated more and more the system for functions and events and is the only system we use to book rooms and schedule setups of events.

Cons

Assigning a tag to the equipment and tracking inventory equipment, we think could be better linked to residual value of the assets value with accounting department.

Chantal V.
  • Industry: Facilities Services
  • Company size: 501-1,000 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
0
Features
3
Ease of Use
3
Customer Support
4

3
Reviewed on 19/01/2021

Community Use of Schools

Pros

Easy to use for myself and the public users for Community Use of Schools module.

Cons

Specific reports are hard to locate. It would be great if there was an option to enter in the specific information required and generate a report.

Jason A.
  • Industry: Facilities Services
  • Company size: 5,001-10,000 Employees
  • Used Daily for 6-12 months
  • Review Source
Value for Money
3
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 22/01/2021

Work Orders/Logs

Pros

To date I personally use the above listed modules and the Board plans on expanding. To date the software has been easy to use and customize to our specific needs. I would recommend the software for any size organization.

Cons

No Complaints so far. We launched during COVID and were still successful

Jamie G.
  • Industry: Education Management
  • Company size: 1,001-5,000 Employees
  • Used Weekly for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
5

5
Reviewed on 19/01/2021

Best Facilities Management Software

I have had the opportunity to use other health and safety management software over my 25+ year career in the health and safety profession and eBase is by far the most customizable and user friendly software on the market. Changes to templates can be made easily in-house, without additional service fees or or long delays. Finally, the customer services team provides direct person-to-person assistance in a timely manner and have been a pleasure to work with. I highly recommend eBase.

Pros

I use eBase for our health and safety management system. The system has various module including logs, workplace inspections, work orders, document library and a forms module to create customizable forms, such as, hazard/incident reporting and investigation reports.

The best part about eBase is that the modules are customizable to suit our needs, and we can make changes to the template on the go, with no need to submit a ticket and wait months for changes.

The software allows us to schedule logs, inspections, etc. automatically, and has feature to remind end user of overdue items. Similarly, we customized our incident reporting system to alert the supervisor in real-time when an incident report is submitted. Each module also has a reports components that allow us to create customized reports for tracking, reporting and trends analysis, as well as the option to export to Microsoft Excel.

We were easily able to integrate our HRIS system through Active Directory into eBase for employee and supervisor demographics for hazard/incident reporting.

Cons

As will all software, there are some features that do not work exactly how I want them to or I would like to have. That said, the eBase development team is very open to receive suggestions for continually improving the software, and some of the changes we have requested have been implemented.

Related categories