Microsoft Outlook Reviews

Pros

The best software and also the easiest to track your e-mails. Can work as a client and on the web too. Also there are tons of extensions you can integrate your outlook with to make it much more helpful.

Cons

The set-up from another e-mail client can be a little difficult but the result once you move to outlook is great,

Alternatives Considered

Zoho Desk

Reasons for Choosing Microsoft Outlook

Gmail was not really east to keep a track of all the mails and also the attachments are shown at the bottom of the mail which I don't think is helpful.

Switched From

Gmail

Pros

I did not realize how good Outlook was until I change to Gmail for professional purpose. Microsoft outlook shows a clean screen, it is easy to use, very intuitive and you can find almost everything you need very easily with its filter options. It has also many options to customize your experience.

Cons

People on my surrounding is very familiar with Gmail and having outlook means having another app just for email checking, but in a professional way, it's the best. Maybe the Gmail is more beautiful and they have more colours, but for professional use I think it's the best

Pros

A lot of functions and options are available to optimize your workflow and sort your mail.

Cons

A lot of our colleagues have issues with Outlook crashing often. So it is not always as stable as it should be.

Pros

I like the fact that it was a Microsoft product. It gave it a more realistic trow backs.

Cons

I hated the fact that this was designed for you be able to wake up and keep you up

Pros

The most appealing feature of Microsoft outlook is it's adaptability to let other email services synchronised simultaneous on a single page. Secondly file sharing track recoding of attachments and archive feature is highly collaborative. It works across all Microsoft 365 apps like word, excel and power point etc with which multi-tasking and multi dimensions office assignments are made easy.

Cons

With the recent update the size of the outlook software has become a bit heavier on computer hardware resources which suggest should be re worked to make it lite as web browser level.

Pros

It is a multi-task application that helps you control your inbound/outbound emails as well for your meetings on the colander and so many other interesting features.

Cons

Attachments sometimes might be an issue upon receiving files as files might crash.

Alternatives Considered

Google Workspace

Reasons for Choosing Microsoft Outlook

Outlook is more user friendly, fits the requirement more and staff already knows how to work on it.

Switched From

Zoho Mail

Reasons for Switching to Microsoft Outlook

More specific to what we were looking for with all the available features.

Pros

What I like about Outlook is that it offers all the email features that allow users to easily manage their emails. It also provides an integrated calendar for organizing meetings and appointments.

Cons

I have been using Outlook email for over 2 years in my company, and I haven't found any negative points. Outlook truly offers a high-quality email service.

Pros

Ease to integrate with no Microsoft e-mail accounts and a professional environment.

Cons

The frequent bugs. The confusing dual treatment with other Email native tool in Windows.

Pros

Creation of rules are very effective. Also the spam messages are auto detected in most of the cases.

Cons

The tool is unstable some times and it crashes if the attachment size is high.

Pros

The userability and interface fantastic.

Cons

Takes longer to load emails when youre using its app.

Pros

* Constantly Evolving Powerhouse of features and functionality
* Dark Theme = love
* Focused Mailbox
* AI Driven daily summary driven by Cortana
* Hundreds of App integrations via Marketplace or 3rd party
* Robust Rule and Tagging/categorization ability
* Quick Steps help apply multiple actions to messages
* Scheduling of messages
* Devloper and customize templates
* Visual Basic advanced development
* Shared Mailboxes
* Group Mailboxes (Channels) that allow team collaboration and follow up
* Favorite your inbox and often accessed folders
* Team, Planner, and Personal Calendar all in a single overlayed view
* Scheduling and Meeting assistance
* Tasks, Contacts, and Sticky notes
* Search emails using filters and key phrases

Cons

* Microsoft's new release and development schedule is great for the addition of new and useful tools but is causing stability issues. It is common to have to repair Outlook and Office applications after a feature update.

* Adding shared mailboxes often causes Outlook to run slowly.

* Some serious optimizations are needed in the sync process to prevent Outlook hanging. I have to disable Downloading of Shared mailboxes, which is enable by default, on every computer Outlook is installed on

Alternatives Considered

Google Workspace and Front

Reasons for Switching to Microsoft Outlook

Power and Features. If Microsoft can optimize and add easier to use collaboration functionality we will continue to use Outlook indefinitely.

Pros

The Best Features

1. Light Weight Client application for both mobile and desktop helps seamless integration with any number of email accounts
2. Integration with Microsoft Teams best for scheduling online meetings and custom reminders are very helpful
3. Calendar is a great feature that helps us manage the time and schedule things without conflicting with others
4. Integration with third-party plugins
5. Automatic replies & mail recall is the hidden gem of this product
6. Offline availability

Cons

The UI keeps on changing and it becomes difficult to find the options that we use as their placements are frequently changed, Microsoft should avoid changing it too often or at least keep things /Proper Icons in place. Else we end up googling for existing features after every update

Pros

I'm using this through the company. It works for large-scale companies for users to interact with each other. It is an ideal program with its ability to access information quickly in parts such as the address book, signature operations and many features. It allows to categorize mails by giving colors.

Cons

It needs to be updated and developed for macos software. Also, mails are sent later to the desktop application. This pushes people to use online. It can be made faster. I am not looking for the efficiency I want in the filtering part either. When I type in the search button, it has trouble finding an exact match.

Pros

Outlook is one of my favourite email services. It is easy to use and the design is really nice and also customisable. It gives more free storage than you would normally need and I haven’t had the need to buy extra storage. Has the option to create custom domains for your company. Focused inbox makes it easy to only see the important emails and not get distracted by unimportant ones. The read my emails helps me stay updated even when driving.

Cons

I have nothing bad to say about outlook, I have really enjoyed using it and can see myself using it in the future.

Pros

Great integration with M365 ecosystem. I can integrate all the emails with my teams apps and provides a seamless transition between apps. Great email archiving features. I love the spam blocker as well.!

Cons

I don't like the UI/UX. It is too complex and not easy on the eyes. Browser version is fine. but mobile browser is not very user-friendly!

Alternatives Considered

Gmail

Reasons for Choosing Microsoft Outlook

M365 provides better features, and it came bundled with gmail. (storage is better)

Switched From

Gmail

Reasons for Switching to Microsoft Outlook

M365 provides better features, and it came bundled with gmail. (storage is better)

Pros

The thing I liked most is the security that comes with Microsoft Outlook. They keep your email very secure and help with identity theft and also encrypt your email. Sometimes that can be a hassle but security is better than not having it just so you can get into your email faster.

Cons

What I like least is using Microsoft on an Android or Chromebook platform. You have to be signed in to your outlook and integrate it through your Chromebook to be in order to be able to send emails.

Alternatives Considered

Google Alerts

Reasons for Switching to Microsoft Outlook

I feel that Microsoft is a quality product and I've used it since it came out and I am familiar with it.

Pros

Honestly, there are many things I like about this software, but I will try to narrow it down to what I like the most, difficult, but here goes. I like the layout feature. On any given day I can have numerous meetings and emails, and sometimes those meetings change location/topic and I'm notified of those changes via email. The fact that I can view my calendar and emails makes it easy to have the details I need so I don't miss the communication and I can be where I need to be. I also like the 'Notes' and 'To Do' features. I can do a brain dump and know that it's all in the same area, I don't need another application. Pinning/flagging/ and rating the priority of emails makes organization simple and ensures the higher priority items are upfront so I don't miss them. Lastly, the option to have a video meeting when creating a calendar meeting is a win! I don't have to move from one application to another and risk missing details. It's all right there! Basically, the fact that all I need is in one place ensures my time is used effectively and efficiently and that is a WIN!

Cons

This is hard to say because I don't know how the back end of things works, that's why we have a tech team, but I've run into trouble when trying to log into my work email on a personal device (phone, computer). The layers of security are great for safety, but it's a pain when I can't get in touch with the tech administrator to give me the access code to log in. I appreciate the security aspect, but it makes the ease of use a bit more difficult initially.

Pros

With its advanced interface design, easy adaptation and transition to use is great. Ability to manage all my emails online and offline. Online instant access from anywhere I want thanks to local or cloud-based mail storage. Combining many features such as my mail, contacts, calendars, groups in one place. While saving time, the protection of all my e-mails is guaranteed with MS security. Thanks to its simple and useful interface, you can experience a fast and easy adaptation process. It provides time and cost savings thanks to advanced search, folder, archiving technologies and drag and drop methods. Plus 100% user satisfaction. The rules you create, spam protections, blocking or flagging technology also offer you another universal solution. It is also a great solution when it works together with other MS technologies.

Cons

Basically I can't find any description for MS Outlook to write negatively. In fact, the problems experienced in the past are completely resolved every day, providing a new user experience. It quickly adapts itself to the developing world. We no longer experience the problems we experience especially in the swelling storage area.

Pros

Microsoft Outlook is full of far more features than most email clients. I really like being able to set automatic replies when I am away from work. I like the number of plugins compatible with Outlook. If you have a Microsoft Exchange inbox, Outlook makes it very easy to set up your email, without having to deal with POP/IMAP settings. The ability to share contact groups among other employees comes in very handy. Most importantly, at least for our company, it can store an extremely large amount of emails before causing the software to become unstable.

Cons

Outlook is not without its problems. It tends to be filled with randomly occurring bugs. I often have to use the inbox repair tool provided by Outlook for our employees. Some are caused by overwhelming amounts of emails being stored offline, which is understandable. Often, however, other bugs appear randomly. Sometimes Outlook is just suddenly unable to start, despite not having to load a large amount of data and requires the use of the inbox repair tool. Most recently I was unable to make an employee's laptop able to send emails until I downgraded him from Outlook 2016 to 2013. The support for problems such as these is very poor. Asking questions on the Microsoft forum often results in a generic list of things to try that any IT Manager would have already thought to try. One last point of criticism is Outlook's handling of POP3 protocol. Many users who were originally connected to Outlook via POP3 noticed their emails would come in bunches, rather than right after they were sent. It's hard to say how much of that is Outlook's fault, but certainly if you are choosing to use Outlook, I would recommend IMAP and Exchange over POP3. Overall, Outlook is a terrific tool, but it would be greatly improved if Microsoft took more time to address its bugs as well as provide better support to their customers.

Pros

Emails and contacts are synced seamlessly across my devices. Integration with other video collaboration and to-do programs is readily there. The price is also reasonable, given that I got it as part of my MS Office subscription.

Cons

Searching is not always exhaustive (this can sometimes be solved by trying a different keyword or weirdly enough, switching to the web version). Sent notification is pretty obscure. Very rarely, I send an email, believing that it has already been sent, only to discover the next time I check that it's still in my outbox.

Alternatives Considered

Gmail

Switched From

Gmail and Yahoo Mail

Pros

The features that are most important and impactful for daily work include email management and communication. At its core, Outlook is able to achieve this and is considered a critical software for my role and our organization. I am able to send, reply, forward, and overall communication via email. I am also able to manage my inbox and subfolders.Outlook is relatively easy to use but there are some nuances that a new beginner would not be familiar with. Additionally, there are newer features that require more learning.Outlook integrates well with existing business processes and systems.

Cons

The search functionality could be significantly improved. I've never had good experience when trying to go back and search for a previous email. Typically, the default search shows way too much, including things that aren't relevant. And then when filtering down within the search, it does not show enough to aid in finding what I was looking for.I utilize the delay sending feature and it has been difficult to use. I've experienced some issues previously. It will not release emails related to appointment responses, which results in confusion and additional manual steps.

Pros

My favorite feature of this program is the ability to automatically send meeting invitations to recently deleted folders and then retrieve them if necessary. I like this function since the inbox folder can only hold critical emails, and they aren't being forwarded to that folder. I enjoy being able to check other people's schedules so I can set up meetings and, if necessary, communicate with them directly. I enjoy the ease with which folders and emails can be established and organized.

Cons

Since there are so many features and connections, it might be a bit overwhelming to find out what each one does. You'll ultimately get the hang of it with a little tinkering. I'm still prone to accidentally archiving or deleting an email because of a few erroneous typos. Because of this, I've learned to pay attention to the buttons I press when in my Inbox.

Pros

MS Apps, along with a central calendar and a user-friendly email system, make this program worth the cost. The options to sort emails, the notification process, the ability to add tasks, as well as other apps from the MS family, makes it easier to handle your standard business needs.

Cons

Rules management is one of the most difficult items to use in MS Outlook. Once everything was set up, I thought the respective emails would automatically move to the folder created for them, but I guess I missed something in the setup. I don't know how to fix it and the help options really didn't answer my questions on this one.

Pros

Migration and configuration of several different email accounts on one platform.

Great email client for adding appointments to Calendar, with automated reminders of upcoming events to attend.

These calendars, as well as emails, meetings, reminders and follow-ups can be synced and shared to multiple staff members for efficiency and collaboration.

One can group emails deemed important or flagged, emails that they would want to keep. Setting rules and Out-of-Office functions are also great and useful features.

Cons

Initial setup can be tricky for new users. One has to be a bit knowledgeable for the initial setup, with regards to POP/MAC, SMTP, etc. settings.

The mailbox client can be quite "heavy" when running, execution can be slow at times, especially on machines with limited RAM or older operating systems.

Pros

I really appreciate several tools that the Outlook package have that others don't, such as Sharepoint, Excel, Powepoint, etc. The similar tools from other providers are much simpler and sometimes lack useful tools

Cons

For basic people or that don't have a very good domain of software tools such as elder people in my company it has been tougher to manage than G-suite