Toodledo Reviews

Pros

I've used Toodledo for over a decade and am well pleased with it. It is used every day.

Cons

There is room for improvement in the Goals area. This has been documented and submitted. In my experience, the [sensitive content hidden] do an excellent job of listening, prioritizing, and acting.

Pros

I have been trying out various softwares for task management (I think between 5 and 10) and have been using Toodledo for the longest overall time. One killer criterion for me was the ability to import/export my data - and that is unrivalled amongst all competitor products I have used so far.

Using the feature "Saved Searches" I have been able to "mold" Toodledo into my custom workflow - and essentially that is the thing most of us will likely end up having to do with a task management software: Experiment, find your own way of getting things done, then adapt existing software to implement your way. I cannot think of any other task management tool that is as deeply configurable and adaptable to any workflow as Toodledo. In that sense it is like Atlassian Jira (with all the pros and cons).

Cons

Being able to configure everything of course makes it difficult for new users: There is no really "recommended" opinionated setup for beginners. That mostly falls in line with the pretty much outdated UI on the Web app and the mobile apps. But given the new ownership of the company/product, I am confident that a revamp to both the mobile and the webapp UIs are just around the corner.

Pros

1) It handles start & due dates exactly as I want them to. Start dates can reflect when I first want the task to appear on my radar, and then a due date can be used only if there is a true deadline. Repeating tasks which have only a start date are handled properly, unlike with many competitors. 2) The custom search ability (paid feature) is very powerful. 3) Tasks are shown in a dense, no-fluff format to maximize the information on a screen - on both mobile app and browser.

Cons

Slow rollout of official iOS app update under the latest ownership. Instead, they have encouraged users to load updates using Testflight (which sidesteps Apple's approval process) during development.

Pros

I like all the options for tasks, repeating tasks, due date and time and the fact that I can see how my day is planned on iCal. I also like to have alarms so I don't forget to do something if I'm busy with something else.

I also like folders and tags and I use those a lot.

Cons

The one feature I asked a long time ago was the ability for the repeat function to repeat on a certain date, such as 1st of the month or last day. I was told it would be looked at, but it's been over 3 years and nothing has changed.

Pros

It has all the fields needed for my task management purposes, so I can customize it for my needs, and also offers the option of removing fields I don't need to prevent the system from getting clunky. Integrates very well with [sensitive content hidden] Getting Things Done system (though I don't follow it integrally), and also allows for time tracking for those who need that feature. I tried a few other systems and Toodledo manages emails with content and attachments best (forwarding emails I get from others, not just emailing myself tasks) which helps with keeping my inbox down to zero.

Cons

Under previous ownership, I became concerned about whether the app would continue to be maintained. New team has taken over and is very responsive, I trust that they will keep my "second brain" running for a long time.

Pros

It is very easy to use, good reminders, good way to order tasks according to what you need, long notes can be written for each task, integration with notepad. Availability of outlines, lists and habits which I have never used...

Cons

Web access a bit slow, it used to have a good mac app that is no longer available and I would like it to have it. Lists is not practical for example for a supermarket shopping list, doesn´t let you to check for a product you already bought, but you want to keep to add it if you need it again.

Pros

This is a robust app that can organize information in a variety of ways. Lists of tasks, lists of items, note taking, habit tracking, outlines can all be stored and accessed easily. It's a great catch-all for all of these things. The android app is also easily used. I liked it so much, I paid for it for a few years!

Cons

Productivity apps only work if you use them and I just got bored I think. ADD brain means that I get easily distracted and, unless engaged, things start getting more cumbersome with familiarity and as I discover limitations. Toodledo worked great for me until I wanted to use my information in ways that it wasn't suited for, so I drifted away from it.

Pros

Things that i really like with software is, the system is very simple to follows and i can manage it very easily without any problem within. I use the recurring task automation often as i have a repetitive task daily, and making sure i don't miss anything with the help of this software.

Cons

I like least with the mobile application of this software. It is slow and keep crashing on my smartphone and not very reliable. I had to access the software from the web browser on my smartphone, but still not very effective as they will not refresh on real-time and i had to refresh it manually.

Pros

100% multiplatform. It sync's beautifully across multiple devices. 99.99% reliable. I have never had it go dark on me. It is extremely flexible, way more flexible than I need and has the best (largest) notes field of any task app I have ever evaluated. It has kept its simplicity and does not overcomplicate things so it is fast and reliable and easy to add new tasks to the list. Toodledo offers a robust free version that really takes care of everything I actually need in a task list, but I pay for the silver subscription because I value their product and want to help keep it around.

Pros

This is the best implementation of Getting Things Done that I've come across. It has all the features you need and just works.

Cons

It can't magically take hand written notes on scraps of paper and add them to my to do list.

Pros

I like it's versatility in categorizing and prioritizing tasks. Every couple of years I adopt a new strategy as to how I organize and think about my tasks and every one of those has been compatible with the options I have in Toodledo.

Cons

It's somtimes functions inadequately. It's easy in the mobile version to delete a task without meaning to. The function has noticeably improved though in the last X period of time.

Pros

What I like most is the notes / memo function. I keep one for every topic, from medication properties to how to put my skis on.

Cons

Nothing to offer here. I have always been quite pleased.

Pros

Easy to use and great value. I love the way I can can prioritize each task.

Cons

It is fine for my use. Maybe some more integration with other programs but I'm fine with it how it is.

Pros

The recurring task feature is my most used. The interface is vary intuitive and quick.

Cons

I do not know of anything that Toodledo lacks. I would like the beta version to be promoted to the real version though

Pros

So utterly reliable - does the job and never fails

Cons

The interface could be more attractive, but frankly I wouldn't change it at all

Pros

The ability to sort/categorize tasks by priority to ensure that I meet commitments

Cons

I find nothing that I don't like about Toodledo. It completely meets my needs.

Pros

Does its job, would love to have better alerts

Cons

Alerts function needs improvement. some differences in the app and the website tool

Pros

Toodledo excels in its simplicity . The setup and general usage are easy and the lack of hassle improves the chances of you using the app continuously . It is easy to automate recurring tasks and you also have the option to just repeat ones from your history .

Cons

The app is a lot more buggy and slow on mobile ,compared to on desktop . The file size limits are too low and general file sharing could be made less complicated .

Pros

Simple to do list, separate list and daily task functionality

Cons

The company was in flux and improvements stopped for a while. As I write this, (November 2021), new ownership seems eager to bring it back.

Pros

Free version provides key features that enable me to track action items and ensure they get completed.

Cons

Tracking on-going action items that shift can be a bit of a job. You have to figure out how you want to use the software and then make it work to your approach.

Pros

Toodledo is easy to use. You're given the option of customizing the interface/features that appear and there are many different options. This feature is great because I use Toodledo more as a to-list/reminder to get specific things done. I never use the priority feature in task management tools and I like that Toodledo gives me the option of being able to hide that column.

Cons

The mobile app can use some improvement as it sometimes doesn't sync with changes I've made from my desktop computer. I'd also like to see a face lift in terms of how menus and lists look.

Pros

Easy of loading tasks,
Tasks linking to goals,
Beautiful feature as Outline

Cons

Can be little colorful like Monday.
Conversion from Outline to Goal and tasks can be easy.

Pros

I used this tool to organize the volume of yearly projects we had in our teams and prioritized with the deadlines. It really help us organize and set different steps when share the workload and projects between the team members.

Cons

Toodledo is not available on computer and it can't be personalize, besides that I love the software.

Pros

Toodledo has a relatively straightforward list feature with a few options that increase its utility.

Cons

The layout is a bit confusing, too crowded. It's not especially attractive and not really very intuitive for the user.

Pros

It was great. Could store tons of info and arrange tasks easily.

Cons

Several years ago Toodledp was sold to a company called Pink Java. Since then there have been promises made and none kept. I left my account and requested delete with nearly a year subscription. There have been glitches. Possible intrusions. And management has vanished. As best I can tell tickets are ignored. If you do not believe me read the forums on the Toodledo website. Read admins [SENSITIVE CONTENT HIDDEN] posts—[SENSITIVE CONTENT HIDDEN] left without a peep. [SENSITIVE CONTENT HIDDEN] told me that they intend only [SENSITIVE CONTENT HIDDEN] to run the site, but he has gone dark and so far seems to have made good on any of his promises. Whether it is good or not, one simply should not rely on such sloppy management.