Smartsheet Reviews

Pros

Smartsheet excels with its user-friendly interface, combining spreadsheet familiarity with real-time collaboration. It supports various project management methods, integrates seamlessly with popular tools, and offers impressive automation features that I had never seen before. I find it an excellent software.

Cons

Smartsheet's advanced features have a learning curve, obviously and the cost may be prohibitive for smaller businesses. I can't say anything else negative.

Pros

When it comes to incorporating dependencies into a project plan, Smartsheet really shines. Plans for projects can be quickly converted into dashboards for straightforward, automatic reporting.

Cons

Smartsheet's gantt chart feature is useless. The gantt chart in this program is the most difficult one I've used to study. The grid layout makes it difficult for me to present my data, thus I usually have to export it to a different program.

Pros

It's an online platform for teams to use as a management/planning tool. It provides a way to connect tasks to schedule to people allowing for potential automation in some of the process.

Cons

It needs to integrate more workflow / automation with email / Microsoft Outlook. A way to tie email to tasks, etc. As a firm we have been using Smartsheet as a project planning tool, although, it seems to be cumbersome and something that doesn't flow well as the project continues. Would like the ability to customize visually appealing output / reports that can be filed as pdfs.

Pros

The best part about using Smartsheets is that you can keep all of your information in one place, including notes, files, and contacts. The system is intuitive because it is laid out similarly to common spreadsheets but with additional features.

Cons

It's not simple to put in place. Only one person, in close collaboration with a SmartSheet expert, is responsible for initial setup and ongoing maintenance. It wouldn't be as useful to us without the assistance of a SmartSheet wizard available only to our internal staff.

Pros

The capability to see, filter, and modify tasks in real time within the same view, as well as assign new projects to individual team members, is a key feature of scheduling software.

Cons

There has to be refinement to the reporting aspect so that you can have a deeper understanding of resource allocation and project progress.

Pros

It is easy to use the basic version and very cost-effective without resources.

Cons

If your program involves over 50 resources, it is expensive and difficult to manage.

Pros

I like its ability to create and manage spreadsheets online has significantly improved my efficiency. Advanced features, such as formulas and pivot tables, allow me to analyze data faster and more accurately. In addition, the ability to collaborate in real time with my team has facilitated communication and coordination.

Cons

While Smartsheet is an excellent tool, it requires some learning time to take full advantage of all its functions and features.

Pros

Impressive UFI expertise design adaptive for projects, tasks and team management.E-Marketing optimisation.

Cons

Nothing to register since it over delivers all it was purposed during implementation. All this happen under One room.

Pros

Smartsheet makes automation of repetitive processes, task tracking and visualization of tasks easy for us.

Cons

Smartsheet serves me perfectly well and there's no cons to it

Pros

We used it for a long time, scheduling tasks and to-do lists, creating sheets for project management such as job application management.

Cons

Overall nothing is missing, maybe integration with third-party apps was taking a bit time.

Pros

Easy to get in, set up, and maintain small-medium size projects. Quick to learn, easy to use.

Cons

I would like more intelligence around the columns: 1) more specific formatting choices, like setting the duration to hours, separating effort and duration; 2) Predecessor columns that intelligently follow the task, not only the row number.

Alternatives Considered

Microsoft Project and Salesforce Sales Cloud

Reasons for Choosing Smartsheet

Salesforce functionality relies on two (negative) criteria: 1) you track everything related to the project within Salesforce; 2) to track everything, you have to purchase access to modules that would otherwise be unnecessary.

Switched From

Salesforce Platform

Reasons for Switching to Smartsheet

The ROI was greater with Smartsheet.

Pros

I love this software. I love the pick up and go aspect where I can access it on all my devices. I love the automatic saves- because I am terrible at remembering to save, and I love the ability to attach files and tag people for projects. I used the software at my previous company for creative project management and now I'm using it like agile for product development builds. Its great for tracking and overall roadmapping. I wouldn't use anything else when I can do everything I want right here!

Cons

All the issues I've had have been solved in new releases but it would be wonderful if I could build graphic pages in the software- I'm hoping that comes soon. Like a mobile photoshop or powerpoint or image tool.

Alternatives Considered

Agile CRM

Reasons for Switching to Smartsheet

The ability to be a wiki spreadsheet overall won our vote. Its for people who use both left and right brain.

Pros

I absolutely love how quick and easy it is to use Smartsheet. The formulas have great documentation and it helps tremendously when trying to learn and accomplish new tasks. You can pull off amazing things if you sit down and build it. I was able to build a completely automated revenue and labor estimator that shows me how profitable each member of my team is.

Many of the applications we built, the community was clueless how to build it. We were able to accomplish some very unique dashboards & spreadsheets that make our lives easier. I can now make business decisions on a whim, without having to spend hours of research about the effect of one decision on our numbers.

Cons

I dislike how many features such as the dynamic view or the workspace deployment feature is locked behind an expensive addon. And when inquiring about customer service we were told it "isn't" a fit for us. But yet, Smartsheet cannot give us a demo to experiment or test them out?

Smartsheet is nickle and diming things a lot. Smartsheet is >not< small business friendly. It is really a shame because these tools are absolutely 100% amazing.

It also surprises me how little the community interactions are. There are many great suggestions for features that are standard in Excel and Google Sheets, that Smartsheet blandly ignored for years, and sometimes says "coming soon" and years later we still don't have it.

Alternatives Considered

Airtable

Reasons for Choosing Smartsheet

We also used AirTable, Google Sheets, and Excel. We made the switch because the sales team convinced our CEO it was a good move.

Reasons for Switching to Smartsheet

Our CEO made the choice, and it felt like smartsheet was going places.

Pros

Using Smartsheets is the best way for me to keep track of my progress, interact with my clients, and make my work visible to my boss. Tracking progress and keeping track of projects and todos has been a big help to me with the aid of Smartsheet. Increasing the level of transparency for the company's top brass as well as its customers.

Cons

There isn't anything I don't like about Smartsheet at this stage in our journey. We've only scratched the surface of what Smartsheet can achieve for our teams, but the value and efficiency it's provided us go well beyond what a shared spreadsheet or file could ever provide.

Pros

I like Smartsheet for its ability to streamline and manage projects. The product is easy to use and has a lot of features that make it impactful. I particularly like the powerful automation and collaboration features that enable me to easily manage, assign, and track tasks. The project timelines are also great, as they help me to visualize progress and ensure deadlines are met. Integration with existing business processes was also easy, and I was able to set up and get started quickly. Overall I'm very pleased with Smartsheet and would highly recommend it.

Cons

One con of Smartsheet is that it can be difficult to use for complex projects or tasks, as the user interface is not as intuitive as other project management tools. Additionally, its integration with other tools and systems can be difficult and time-consuming. Some features could be improved, such as customizing views and adding more automation.

Pros

The thing I like the most is the transparency or the collaboration. To be able to easily see what others are doing and manage them together, set reminders and send update requests is what makes our company run well.

Cons

I think there have been a few times that we have maxed out on number of lines. I don't know why that there is a throttle there, but that's probably my only complaint is that some of our sheets get large and max out!

Pros

Every aspect of our sales activities is immediately managed through Smartsheet. Smartsheet serves as a central hub for all customer data entry for both our in-house and external marketing teams.

Cons

The customer service has a lot to be desired, with slow response times and ineffectiveness even when dealing with simple issues. There are a variety of aspects that might affect the overall usability, including visibility and user experience.

Pros

This app's ease of use and ability to manage projects and send updates are fantastic. Easily adjustable and a lifesaver when it comes to streamlining the way work gets done and keeping track of individual tasks. It is a more business-oriented variant of the other spreadsheet applications. Templates might also be useful.

Cons

My wish is that reminders and automatic emails based on task management/workflow would be sent. It has been a while since I used this, so things may have changed. This would be a significant advancement in the software's capabilities.

Pros

Smartsheet is much easier to use for Project Managemen than the classic Microsoft Project software I was originally trained on. It allows people to manage work with the intelligence of a project scheduling tool, but with an easy to understand and use spreadsheet interface. Since Smartsheet is a cloud product, each Smartsheet is available from any computer by just logging into the website, or even from their mobile app. Another great Project Management benefits is that the Project Manager can share a Smartsheet with their whole team to collaborate together.

We also use the Smartsheet for Jira Connector which allows us to sync information back and forth between the two systems. Jira can be complicated to navigate, and the dashboarding can be really frustrating. This connector allows us to keep track of individual tickets associated with a project, and even lets us import massive data sets for analysis.

Finally, we have ended up using Smartsheet as a dashboarding tool. It's actually surprisingly good as a Business Intelligence visualization tool for keeping track of our projects, and for displaying Jira dashboarding.

Cons

Like any software there are small quirks I'd like to see changed, or hotkeys added, but overall I'm impressed with the constant cadence of feature updates and enhancements.

Alternatives Considered

Adobe Workfront and Microsoft Excel

Reasons for Choosing Smartsheet

Smartsheet is easier to use, is cloud-hosted, and has online collaborative features to engage the project team and stakeholders.

Reasons for Switching to Smartsheet

Better collaborative and cloud-hosted options and a cheaper price point.

Pros

This is the tool we use every day, every hour, to track all of our enrollments and clients. Our team monitors enrollments and other CRM tools don't give us the flexibility to track multiple events and data points. It's Excel but on steroids with multiple functions and features. We're using it more and more every day for reporting up to our management team on progress for our client events.

Cons

I'm not so good at the formulaic side of things and making sheets talk to each other, or building a dashboard, is not an intuitive process. There are not step by step instructions or visuals which is something I need personally. It's a lot of trial and error in getting things set up. When I first started, it was very expensive to work with someone who helped build the infrastructure base and looking back there are many things I'd have done differently if I'd understood it a little better. A lot of the consultation time was wasted in trying to get the person to understand what we were trying to achieve.

Pros

I love the Smartsheet Community who will help you find ways to adapt Smartsheet to suit each individual need you may have. I've been using the software for years and every time I've wanted to use it for something new we've found a way! Sometimes there have been delays due to the capacity not being there YET, but it's easy to submit a Product Enhancement Request.

There are updates and innovations ALL THE TIME and while they're not shoved down your throat, there's plenty of support out there if you want it, not only from the Community but also videos and webinars (live or recorded). If you've got the motivation and imagination then I think the possibilities are unlimited, without needing to be a programmer or have any coding knowledge.

Cons

There's not much I can say that's bad about Smartsheet. I find it slightly difficult that it's very US based and I'm in the UK, but that's true of most comparable software.

I'm also not keen on the Learning Centre as it sometimes assumes a level of knowledge that is beyond me and I find it incomprehensible! It's not a problem though as I can easily turn to the Community!

Pros

1. Project and task management: Smartsheet provides robust project and task management capabilities. I can create and assign tasks, set due dates, track progress, and manage dependencies. The platform offers various views, such as Gantt charts and Kanban boards, to help visualize and manage projects effectively.2. Collaboration and communication: Smartsheet enables seamless collaboration among team members. I can share sheets, collaborate in real-time, and provide comments or feedback directly on tasks. The platform also supports file attachments and discussion threads, facilitating effective communication and reducing the need for multiple tools.3. Customizable workflows and automation: Smartsheet offers customizable workflows and automation features that allow users to streamline their processes. I can set up automated notifications, reminders, and approval workflows, saving time and ensuring tasks progress smoothly.

Cons

1. Limited customization options: While Smartsheet provides customization options, I have expressed a desire for more flexibility in tailoring the platform to my specific needs. For example, I have requested additional customization options for visual elements, user interface, and form designs.2. Formatting limitations: I have occasionally faced challenges with formatting and layout options in Smartsheet. For complex or detailed formatting requirements, I have found the platform's capabilities to be somewhat limited compared to dedicated spreadsheet software.3. Performance with large datasets: Smartsheet's performance may be affected when working with extensive datasets, particularly in terms of loading times and responsiveness. I work with sizable projects or large amounts of data and have occasional delays or sluggishness.

Pros

Smartsheet is an amazing product and helps keep our whole company on schedule and collaborating in real time. It is really flexible and easy to start using.

Once you have used it for a while, you will want to do more and more with it, and there never seems to be a limit to what you can do. They are also constantly adding new helpful features. One that was really useful to me was a kanban view called cardview. But there is also classic spreadsheet view, gannt view, and calendar view.

In addition to sheets, you can also run reports off the sheets which filter the data down for particular users or departments. These reports can be editable or read-only. You can also look at your data in real time using dashboards.

We have been using Smartsheet for several years now, and we still feel like we are only scratching the surface of its capabilities.

Another great feature is that you can have unlimited free collaborators. These people can use the sheets/reports/dashboard and enter data. However, it is only the paid users who can create and maintain the sheets. Over time, you may find more people in your organisation want to be creators, and it is easy to add licenses as needed.

Cons

There's not much I can say negative about this software. On rare occasions there can be unexpected outages or loss of functionality, but that is very rare indeed. There are sometimes maintenance windows on the weekend which can last up to 4 hours at a time, but these are advised well ahead of time. I think the only business that wouldn't want to use smartsheet is one that operates 24/7. If you are a normal Monday to Friday business, smartsheet will be fine for you.

Pros

Smartsheet provides a very robust collaboration tool among teams and teams from other companies. The ability to show timelines, comments, attachments, and dates - all in one place - make it very easy to stay on track with projects. This tool also provides a very nice mobile and app platform to work off of while out on the go. We utilize the professional (paid) version to encompass all of the features that we need and are no longer offered in the free version, such as the ability to email directly from the sheet, send for updates, and utilize the reminder functions. Emailing directly from the sheet is a great feature since it allows you to send the comments, attachments, and info from the line all in one easy-to-read email. You can also cc yourself on the email so that you know that it was sent.

Cons

One of the things about Smartsheet that could be updated is the ability to copy info from one sheet and create a new sheet. For example, my team utilizes this tool for registration for certain programs at our university. The ability to copy the entire sheet (with all of the info and attachments) onto a new sheet and update the dates, or minimal information, would be a great function to have. The other option would be to allow more functionality in the free version (which was previously there). The update to only allowing email sends from a single line in the professional (paid) version now is a bit challenging when we only budgeted for a certain amount of licenses for the academic year (and we all know how stingy higher ed budgets are right now)

Pros

When it comes to effective project management and data analysis, Smartsheete is the platform that has it all. We appreciate how this platform has freed up our time and effort to concentrate on other projects, ultimately boosting our company's efficiency from the inside out. Smartsheet's collaboration features are among the most flexible, allowing team members to easily share ideas, assign tasks, and set due dates in real-time. In contrast to other platforms we tried, where it took too long to solve inconveniences while waiting for a response from the support, it has excellent support because they attended to all the requests we made for inconveniences presented to us in the process of adapting to it.

Cons

We have no significant complaints; the issues we encountered at the outset were resolved in subsequent updates. If anything, I would point out that the Smartsheet platform has a steep learning curve, which is to be expected given the breadth of its project management features, which ultimately streamline and accelerate the company's internal operations.